Office Work, Jobs (with Salaries)

Executive Assistant & Business Admin Support
J-Tech Systems —Coulsdon
- £28,000 - £36,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Work from home
Quick apply
10d
Mortgage Administrator
Freedom Financial —Scotland
- £25,000 - £27,500 a year
- Full-time
- Remote
- Office experience
- Work from home
Quick apply
Office Administrator for Solar Company
Green Cedar Solar Limited —Remote
- £15 - £17 an hour
- Part-time
- Remote
- Administrative experience
Quick apply
Undergraduate Admissions Administrator
Imperial College London —South Kensington
- £42,505 - £47,213 a year
- Full-time
- Microsoft Outlook
- Recruiting
- Organisational skills
- Annual leave
2d
Part-Time Accounts Receivable Clerk
Direct Wholesale Foods Ltd. —London
- From £12.75 an hour
- Part-time
- Microsoft Excel
- QuickBooks
- In-person
- Free parking
- Employee discount
Quick apply
Office & Business Manager
Boom Sports —West London
- £34,000 - £40,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Annual leave
- Employee discount
Quick apply
Personal Assistant and Team Coordinator
The Travel Division —Surbiton
- £35,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Organisational skills
- Gym membership
Quick apply
6d
Background Screening Associate-Office Based-Entry Level
PeopleCheck Ltd —Richmond upon Thames
- From £28,860 a year
- Full-time
- Hybrid work
- Writing skills
- English
- Research
- Sick pay
Quick apply
2d
electrical certifcation administrator
Coughlan Electrical —Remote
- £15 - £22 an hour
- Part-time
- Remote
- Computer literacy
- Writing skills
- English
- Work from home
- Flexible schedule
Quick apply
7d
Office Assistant
Williams Lea —London
- £30,305 a year
- Full-time
- Continuous improvement
- Data entry
- In-person
- Referral programme
7d
Administrative assistant
Imperial College London —South Kensington
- £38,608 - £41,666 a year
- Full-time
- Administrative experience
- Annual leave
2d
Office Assistant
Paragon Communications —Mayfair
- £15.23 an hour
- Temporary
- Hospitality
- Heavy lifting
- Writing skills
Quick apply
5h
Administrative and Marketing Coordinator
Gallagher —Remote
- Remote
- Microsoft Outlook
- English
- Microsoft Office
HR Administrator
Careaid Limited —London
- £25,420 - £26,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Databases
Quick apply
1h
Programme Administrator
Energy Saving Trust —London
- £26,228 a year
- Full-time
- Remote
- Customer service
- Organisational skills
- Communication skills
- Work from home
1d
Telesales / Appointment Setter (Cold Outbound) — Office Based (London)
Solar Panels London —London
- £14 an hour
- Full-time
- CRM software
- Customer service
- English
Quick apply
Accounts Assistant
Alexanders Group —London
- £30,000 - £35,000 a year
- Monday to Friday
- Computer literacy
- Computer skills
- In-person
- Free parking
Quick apply
13d
Office Administrator
OnTheGo Eyecare —Harrow on the Hill
- £25,000 - £27,000 a year
- Full-time
- Microsoft Outlook
- Sales
- Computer literacy
- Employee discount
Quick apply
Administrative Assistant/Client Services Coordinator
BK Gill Solicitors Ltd —Glasgow
- £28,000 - £32,000 a year
- Full-time
- Computer literacy
- Organisational skills
- Front desk
Quick apply
9d
Data Administrator & School Office Receptionist
The Cavendish School —Camden Town
- £27,583 - £33,948 a year
- Full-time
- Writing skills
- English
- Microsoft Office
- Annual leave
- Sick pay
Quick apply
1d

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Executive Assistant & Business Admin Support

J-Tech Systems
Coulsdon

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Job details

Full-time
£28,000 - £36,000 a year
10 days ago

Benefits

Work from home

Qualifications

Microsoft Outlook
Operations management
GCSE
Ticket management
Administrative support experience
Business processes
Microsoft Office Suite
Administrative and business operations experience
Handling customer enquiries
Administrative experience
QuickBooks
Organisational skills
Project management software
Customer interaction
Executive support experience
Office management

Full job description

Location: Coulsdon (4 days in the office, 1 day wfh)

Salary: £28,000–£36,000 (depending on experience)

The Company

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure.

We design, install and maintain bespoke fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes. We're improving our systems, documenting our processes and building an operations function that is proactive rather than reactive.

This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how the office operates.

The Opportunity

We're looking for an organised and proactive Office & Operations Administrator to become the hub of our day-to-day operations.

Initially, your focus will be on keeping the office running smoothly. You'll manage customer enquiries, coordinate engineers, administer jobs within our field management software and ensure nothing falls through the cracks.

Over time, there will also be opportunities to take on Executive Assistant responsibilities, supporting our Managing Director as the business continues to grow.

You'll report directly to the Managing Director and will be successful if you can create structure, keep work flowing and ensure our customers receive an excellent service.

Responsibilities

Your role will include:

Office Operations

Managing customer enquiries via telephone, email and our ticketing system
Booking jobs and scheduling engineers
Managing customer requests from key clients including property management companies
Monitoring customer portals and responding promptly to new work requests
Triaging requests to the appropriate team members
Preparing access documentation and site paperwork
Maintaining accurate customer and job records within our field management software
Following up outstanding actions and ensuring jobs continue to move forward
Regularly report operational bottlenecks and risks to the senior leadership team.

Business Administration

Supporting project administration
Assisting with documentation including RAMS and certification
Maintaining organised digital records
Helping improve office systems and processes
Identifying opportunities to make the business more efficient

Executive Support (as the role develops)

Inbox management
Diary coordination
Meeting preparation
General support for the Managing Director

The Impact You'll Have

You'll become the central point that keeps the office organised, our engineers supported and our customers informed. By bringing structure and consistency to our operations, you'll help the wider business work more efficiently and create capacity for future growth.

Requirements

Experience

We're looking for someone who has previously worked in an office administration, operations administration, service coordination or similar role.

Experience supporting a senior manager or director would be an advantage but isn't essential.

Technical Experience

Experience using field management or job management software is essential.

This could include systems such as:

Simpro
BigChange
Commusoft
Joblogic
Eworks Manager
ServiceM8
Or similar

You'll also be confident using Microsoft Outlook and Microsoft Office.

We'd Love to Hear From You If You...

Enjoy organising people and processes
Are naturally proactive rather than waiting to be asked
Can confidently manage several priorities at once
Have excellent attention to detail
Communicate professionally with customers and colleagues
Enjoy improving systems and finding better ways of working
Are comfortable working independently within a small team

We'd Particularly Value

Examples of where you've:

Coordinated engineers or field-based teams
Managed customer requests from start to finish
Improved an office process
Used field management software on a daily basis
Worked within construction, engineering, facilities management or property services

Please note: This role relies heavily on our field management software. Applications from candidates without genuine hands-on experience using this type of system are unlikely to be suitable.

Benefits

Join a growing business where your ideas will genuinely make a difference
Work closely with the Managing Director and play an important role in shaping how the office operates
Opportunity to broaden your role into Executive Assistant responsibilities over time
Hybrid working available following probation
Supportive, friendly working environment
Genuine opportunity to grow alongside the business

Job Type: Full-time

Pay: £28,000.00-£36,000.00 per year

Application question(s):

Please tell us which field management or job management software you have used (e.g. Simpro, Commusoft, BigChange, Joblogic etc.). Describe how you used it in your day-to-day role and approximately how long you used it for.

Work Location: Hybrid remote in Coulsdon CR5 2HS

Quick apply

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