Medical pa Work, Jobs (with Salaries)

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- Microsoft Outlook
- Writing skills
- Employee assistance programme
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Medical Secretary/PA
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B5 Staff Nurse - Acute Assessment Unit
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Higher Scientist (TBVAC) - £37,456 p.a. + benefits
Medicines and Healthcare Products Regulatory Agency —South Mimms
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- Presentation skills
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- Annual leave
- Sick pay
Bank Medical PA
Sussex Partnership NHS Foundation Trust —Hastings
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Fosters Solicitors LLP —Norwich
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Lincoln College - University of Oxford —Oxford
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- Hybrid work
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Medical Secretary - Renal
Northern Care Alliance NHS Foundation Trust —Salford
- £28,392 - £31,157 a year
- Part-time
- Microsoft Office
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Academic Lead for Community Engagement and Service Learning
University of Liverpool —Liverpool
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Senior Medical Team Administrator
Norfolk and Suffolk NHS Foundation Trust —Norwich
- £28,392 - £31,157 a year
- Part-time
- Administrative experience
- EMR systems
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Junior Legal PA
Fieldfisher —Birmingham
- Full-time
- Microsoft Office
- Travel
- Typing
- Work from home
8d

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Medical Education Administrator

Kingston and Richmond NHS Foundation Trust
London

Apply Now

Job details

Full-time
£33,262 - £36,027 a year
2 days ago

Benefits

Employee assistance programme

Qualifications

Microsoft Powerpoint
Meeting coordination
Microsoft Outlook
Writing skills
GCSE
Administrative support experience
Administrative experience
Database management
Virtual learning environments
Multidisciplinary collaboration
Moodle
Communication skills

Full job description

Band 4

Main area

Medical Education

Grade

Band 4

Contract

Permanent

Hours

Full time - 37.5 hours per week

Job ref

396-8180461-DE-DK

Site

Kingston Hospital

Town

London

Salary

£33,262 - £36,027 pa pr incl HCAS (outer)

Salary period

Yearly

Closing

16/08/2026 23:59

Home, community, hospital

Kingston and Richmond NHS Foundation Trust offers a range of fantastic opportunities to grow your career across both hospital and community settings in south London. Whether you're looking to build new skills or take your experience to the next level, we are uniquely placed to provide the right environment to support your professional development. With colleagues working in people’s homes, in community clinics, and in our two hospitals, we have an outstanding breadth of knowledge and experience to draw from.

Our commitment to exceptional care is reflected in being the first trust of our kind in London to achieve an ‘Outstanding’ rating from the CQC for both overall quality and leadership. We exist to provide the best possible care for our patients and we do that by giving our colleagues what they need to be their best at work. We have won numerous awards from the HSJ and Nursing Times for the way we support our colleagues across all our services.

We are proud to be recognised for our outstanding cancer care, children's services, pioneering surgical teams, and exceptional rehabilitation services. Our maternity services have been rated the "Best in London" by women surveyed by the Care Quality Commission (CQC), with parents travelling to Kingston to take advantage of our considerable experience and expertise.

Our Trust values

These words are important reminders, but it’s our behaviours that tell people who we are. We expect all colleagues to bring our values to life in their work.

Compassionate: We provide care with kindness, understanding, and empathy for all.
Inclusive: We embrace diversity and respect the unique contributions of every individual.
Collaborative: We foster teamwork across all levels, working together and with our partners to deliver the best outcomes.
Inspiring: We are committed to continuous improvement and excellence in patient care, staff development, and innovation.

Job overview

To provide comprehensive administrative and organisational support for the planning, coordination and delivery of education and training programmes for resident doctors within the Trust. The post holder will work as an integral member of the Medical Education team, liaising closely with colleagues across Postgraduate Medical Education (PGME), clinical educators and resident doctors to ensure the smooth and efficient running of training programmes and the delivery of a high-quality educational service.

This role contributes directly to the Trust's commitment to delivering excellence in medical education, supporting workforce development and enhancing the learning experience of resident doctors.

Main duties of the job

Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
To provide administration support for the F2/ IMT Band 5 Coordinator.
To support the arrangement of F2/IMT teaching programmes – e.g. confirming speakers, booking rooms and circulating to trainees.
Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
To deal with any queries relating to the on-call room and the doctors’ mess.
Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties.
To provide administration support for resident doctors’ induction as advised by the induction lead.
To ensure that names are obtained for Educational/ Clinical supervisors from specialties for new cohorts of resident doctors

Working for our organisation

Development and staff wellbeing

Your growth and personal happiness matters to us. After all, we can’t expect the best from you if we don’t invest in your development and nurture your wellbeing. From the moment you join us, we’re committed to fostering your professional and personal development within a supportive, empowering environment. Whether you’re just starting your career or looking to advance further, we provide you with the tools and opportunities you need to succeed. We actively support colleagues to take part in research, quality improvement and innovation, whatever their role or level in the organisation.

To support your wellbeing, we offer an extensive range of resources, including an on-site staff nursery at Kingston Hospital, wellbeing practitioners, regular wellbeing classes, dedicated staff physiotherapist, comprehensive occupational health services, 24/7 employee assistance programme, and a range of other support and activities.

We also take every opportunity to thank and recognise the work our teams do, through weekly ‘shoutouts’ and patient feedback, monthly and annual awards.

Wherever you work across our organisation, we look forward to welcoming you.

Detailed job description and main responsibilities

**Please see the attached supporting job description and person specification document, which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification**

Specific duties: – F2/IMT and Others

Be a lead for Moodle, online learning platform, uploading information as required
Process study leave applications as directed in a timely manner in accordance with the procedures and dealing with related queries.
Complete monthly NHSE Study Leave and locally delivered courses report for trust reimbursement.
Provide administrative support for the Director of Medical Education, Deputy Director of Medical Education and Medical Education Manager.
To provide administration support for the F2/ IMT Band 5 Coordinator.
To support the arrangement of F2/IMT teaching programmes – e.g. confirming speakers, booking rooms and circulating to trainees.
Support IMT Tutor and administration for the medicine faculty meeting (agenda and minutes).
Support F2, FTPD and foundation faculty meeting administration (agenda and minutes).
Ensure F2 HORUS e-portfolios are updated and provide administrative support for ARCPs.
To deal with any queries relating to the on-call room and the doctors’ mess.
Provide administrative support to the Local Faculty Group Meetings and trainees for the following specialties

This job description is not intended to limit the scope and extent of the job to be undertaken and will be subject to review and alteration as necessary, following discussion with the post holder.

Person specification

Qualifications

Essential criteria

GCSE at Grade C/Grade 4 or above including English and Maths or equivalent

Desirable criteria

Educated to Degree level or equivalent

Experience

Essential criteria

Experience of working with clinical staff in the NHS or equivalent in an administrative capacity
At least 2 years previous administration experience
Experience of meeting deadlines to agreed standards

Desirable criteria

Previous NHS administrative experience or in a similar setting
Event co-ordination i.e. meetings, conferences, etc
Experience of working in NHS Medical Education
Experience of administering and attending meetings

Skills

Essential criteria

Comprehensive IT skills in Word, Excel, PowerPoint, Outlook and MS teams
Ability to analyse and interpret data and extract the relevant information. To report and act on the information appropriately
Able to ensure attention to detail and to highlight and address errors
Able to compose effective emails and letters
Effective communication and interpersonal skills – written and verbal
Database management knowledge and experience

Desirable criteria

Undertaking surveys and compiling reports on the outcomes

Knowledge

Essential criteria

Knowledge and understanding of confidentiality and data protection principles

Desirable criteria

Knowledge of medical career structures/pathways
Developments in Medical Education in the NHS

Other

Essential criteria

Flexible and positive attitude along with being pro-active and willing to learn
Able to problem solve independently and put in necessary measures to prevent a recurrence
Able to work as part of a team and independently
Understanding of the Trust values

We support the NHS Flex for the Future pledge

We welcome conversations about flexible working from day one, including options such as adjusted hours, compressed hours and other arrangements. If flexibility matters to you, please talk to us - we’ll be happy to explore what’s possible for the role and the service.

Your recruitment team
The NHS South West London Recruitment Hub is your dedicated recruitment team, here to support you at every stage of the process. If you have a query, please contact us:
E: [email protected]

Your application
Please ensure your supporting statement clearly reflects the job description and person specification, as shortlisting will be based on these criteria.

Please refer to the latest UKVI guidance and ensure you have the appropriate right to work before applying for this role.

Use of Artificial Intelligence
We kindly ask that you avoid using AI tools to draft your application. We value authentic, individual responses that reflect your own experience and communication style.

References
Please provide a minimum of 3 years’ employment and/or education history, including professional email addresses (not personal accounts such as Hotmail or Gmail). If you cannot provide these, please inform the interview panel to avoid delays in pre-employment checks.

Closing date
To help us manage recruitment efficiently, some vacancies may close early once we have received a sufficient number of applications.

Shortlisting
If you are successfully shortlisted, you will be contacted by email or SMS from the South West London Recruitment Hub. Please check your registered TRAC email regularly.

Application feedback
If you do not hear from us within four weeks of the closing date, please assume your application has not been successful on this occasion.

Safeguarding and DBS Checks
We are committed to safeguarding children and vulnerable adults. For roles with direct access to these groups, an Enhanced Disclosure and Barring Service (DBS) check will be required. All staff are expected to understand and uphold their safeguarding responsibilities as part of their role.

Application numbers

This vacancy may have an application cap, so please apply promptly to avoid disappointment. Ensure your supporting statement clearly shows how you meet the job specifications.

Further details / informal visits contact

Name

Danielle Hynes

Job title

Medical Education Manager

Email address

[email protected]

Telephone number

02085465113

Apply Now

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Band 4

Home, community, hospital

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Skills

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Desirable criteria

Other

Essential criteria

We support the NHS Flex for the Future pledge

Application numbers

Further details / informal visits contact