Job Summary
We are seeking a detail-oriented and proactive Part-Time Finance Assistant to support our finance operations and general office administration at our Alton head office. This role will be responsible for managing and undertaking day-to-day bookkeeping and accounting processes for the business, whilst providing administrative support to ensure financial records, documentation, and internal systems remain accurate and organised.
Responsibilities
Accounts & Bookkeeping
- Publishing supplier invoices and receipts from Dext into Xero
- Ensuring correct supplier allocation, account coding and VAT treatment
- Monitoring and chasing missing invoices or unclear receipts
- Identifying duplicates or potential errors before publishing
Bank Reconciliation
- Reconciling all bank accounts and finance accounts within Xero
- Matching transactions to supplier invoices and customer receipts
- Investigating and flagging unknown or incorrect transactions
- Ensuring accounts are fully reconciled and up to date
Filing & Records
- Maintaining organised filing systems for:
- Customer contracts
- Finance agreements
- Accounting records
- Helping maintain organised internal records and documentation
- Supporting the Operations Manager with administrative work as required
Month-End Support
- Ensuring all invoices are posted before month-end
- Ensuring bank reconciliations are complete
- Highlighting missing costs or accruals
- Reporting any outstanding queries to management
What we're looking for
- Previous experience in bookkeeping or accounts administration
- Experience with Xero or similar accounting software
- Excellent attention to detail
- Good organisational skills
- Confident using Microsoft Office, particularly Excel
This position provides valuable exposure to financial processes within a professional setting, ideal for individuals eager to develop their skills and understanding of finance operations.
Job Types: Part-time, Permanent
Pay: £13.40 per hour
Benefits:
- Company pension
- On-site parking
Work Location: In person
