Job Overview
We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! Your energetic approach will help maintain organisation. This position offers a chance to develop valuable office skills and contribute to a positive workplace atmosphere.
Responsibilities
- Processing and recording purchase invoices accurately and efficiently.
- Checking invoices against purchase orders and resolving any discrepancies.
- Coding invoices correctly and ensuring they are submitted for approval in a timely manner.
- Maintaining accurate and well-organised financial and administrative records.
- Filing, scanning and archiving invoices and other documentation.
- Liaising with suppliers regarding invoice queries, missing documentation and payment-related enquiries.
- Supporting the Purchase Ledger/Accounts team with day-to-day administrative duties.
- Maintaining an organised filing system, both electronic and paper-based.
- Handling incoming emails, telephone calls and general correspondence professionally.
- Updating spreadsheets, databases and internal systems accurately.
- Prioritising workload and managing multiple administrative tasks to meet deadlines.
- Assisting with data entry, document preparation and general office administration.
- Supporting colleagues and other departments with ad hoc administrative duties as required.
- Ensuring confidential and sensitive information is handled appropriately.
- Demonstrating strong attention to detail, organisation and time-management skills.
The list is not exhaustive but it concludes most of the job expectations for the available position.
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and basic data entry techniques.
- Prior clerical or administrative experience preferred but not required; training provided for the right candidate
- Excellent phone etiquette with the ability to communicate clearly and professionally
- Strong typing skills with high accuracy and speed
- Ability to multitask efficiently in a fast-paced environment while maintaining a positive attitude
- Knowledge of QuickBooks is a plus but not mandatory; willingness to learn is essential
Join us in creating an organized, welcoming environment where your proactive spirit can shine! This paid role offers an excellent platform to build your administrative expertise while contributing to our team’s success.
Pay: £26,500.00-£27,000.00 per year
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
Work Location: In person
