Responsibilities:
Deputise where required and support the PMO Lead with overall delivery of operational activities, help set strategy and navigate through change.
Responsible for delivering core compliance service to ensure projects complete the required steps in the Project Delivery Lifecycle and that risks, issues and escalations within these activities are managed and mitigated. Apply a continuous service improvement approach including driving automation and use of AI.
Responsible for our demand management process, working closely with DDTS Demand team, project managers and Finance.
Responsible for our PowerBi dashboards, including maintenance and improvement of existing ones and ability to produce new dashboards.
Support wider Portfolio reporting including governance boards, PMO team report and other updates and commissions as required, championing PowerBi and automation.
Provide quality governance services for the Portfolio including acting as board secretariat and support the PMO Lead with overall governance responsibilities.
Provide guidance and advice to Project Managers on Project Delivery Lifecycle and its core processes, support onboarding and inducting of new resources.
Proactively engage and collaborate with DDTS Portfolio Management Office and Business Management Offices to ensure alignment to central processes, policies, and industry best practice (e.g., Project Delivery Lifecycle) where required; share best practice, knowledge, build and maintains strong stakeholder relationships.
Skills and experience:
A strong understanding of project delivery as a profession (as per GOV.Uk project delivery capability framework)
Demonstrable experience from project/programme/portfolio management roles
Strong proficiency in using MS Office tools including SharePoint and Project Online (or equivalent tools).
Strong skills in PowerBI and demonstrable experience from building dashboards and solving common issues such as failed refreshes and broken relationships.
Strong organisational skills: attention to detail and ability to plan, prioritise and manage workload and deliverables.
Demonstrable experience from managing central processes, delivering tasks within those processes and managing and supporting others through these processes.
Proactive communicator (both written and verbal), and able to quickly establish and build relationships with key stakeholders
Selection process
The Civil Service marks each element of the selection process on a merit basis. You can visit the gov.uk website for further information on the Civil Service rating scale.
Ensure you have tailored your CV and Personal Statement to the 'skills and experience' section of the job advert by providing examples on how you are suitable for the role using the STAR method.
Please ensure you demonstrate clearly, within your personal statement, how you meet these requirements, as the information you provide will form a key part when the panel is scoring your application.
For further information on STAR, you can check out our Hints and Tips document.
Application process
As part of the application process, you will be assessed on your experience. This will be evaluated by looking at your CV and personal statement, so please provide the following and ensure your experience is clearly demonstrated:
A CV
A 750-word Personal Statement: Referring to the 'skills and experience' sections of the job advert, please demonstrate how you are suitable for the role by providing relevant examples.
Further details around what this will entail are listed on the application form.
Sift
Sift will begin shortly after the advert closes.
Should there be a large number of applications, an initial sift will be conducted using your personal statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment or interview.
Interview
If successful at sift, you will be invited to an interview where you will be assessed on the Behaviours and Technical Skills listed below, as well as Experience and Strengths.
Interview dates are to be confirmed. Please note that these may be subject to change.
Interviews will be held virtually on Microsoft Teams.
For further information on Success Profiles, you can visit the links below and watch our videos on DefraJobs.
Behaviours
Experience
Technical Skills
Strengths
