About the role
Are you an organised and proactive professional who can help keep a busy clinical service on track?
We're looking for a proactive, adaptable and highly organised individual to join our Paediatrics team as a Clinical Secretarial Coordinator. This is far more than a traditional secretarial role. We're seeking someone who thrives in a fast-paced environment, enjoys variety, takes initiative and is always ready to step in and support wherever needed.
As a key member of the team, you'll provide high quality administrative, business support and secretarial services to patients, Consultants, Associate Specialists and the wider Paediatrics team. Acting as a central point of coordination, you'll help ensure clinical activity runs efficiently, workloads are managed effectively and communication flows seamlessly across the service.
No two days are the same. You'll oversee complex diaries, clinic schedules, waiting lists and patient correspondence, coordinate referrals and support the smooth running of patient pathways. You'll play a pivotal role in organising and supporting multidisciplinary team (MDT) meetings, ensuring actions are tracked, outcomes are communicated and services remain joined up and responsive.
The role also includes supporting and guiding Clinical Secretaries and administrative colleagues, helping to foster a collaborative, efficient and patient focused service. You'll build strong relationships, identify opportunities to improve processes and contribute to the ongoing development of the service.
We're looking for someone who is savvy, flexible and eager to learn; someone who embraces new challenges, develops their skills and enjoys being at the heart of a busy and rewarding environment. If you're a natural problem-solver, confident managing competing priorities and motivated by making things happen, we'd love to hear from you.
In return, you'll have the opportunity to develop your knowledge, broaden your experience and become a valued member of a team that makes a real difference to children, young people and their families every day.
Join a team where your organisation and initiative can make a real difference every day. Apply now!
A workplace that invests in you
A competitive salary that increases each 12 months until you reach the salary maximum.
A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year.
A flexi-time scheme where you can accrue additional time worked to take time off in line with the relevant flexi-time scheme.
Enjoy occasional remote working opportunities, with prior agreement from your manager.
Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement.
Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development.
Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and signposting on a wide range of issues.
Ability to apply for an unpaid career break after 3 years’ service.
Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment.
Access to the Noble’s Hospital staff canteen where you can purchase affordable meals, drinks and snacks.
Free car parking.
Working for the Isle of Man Public Service
We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees’ wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees.
We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager.
The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man.
Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role.
We are committed to net zero by 2050 and as an entire nation UNESCO Biosphere Reserve, we are transforming public services for a sustainable future and your contributions will directly benefit our community, economy, and environment.
Things to note
Interested in Secretarial work but don’t hold the necessary qualifications? University College Isle of Man provides the administration and testing services for secretarial grading tests. To arrange an appointment contact [email protected].
A standard police check is required for this post, the cost of which will be covered by the Isle of Man Government.
Please note a relocation package is not available for this role.
Ready to apply?
We understand that you might have some questions about the role and the Recruiting Manager is on hand to support you. You can contact them at [email protected].
To get the best out of your application, read our article on the important essentials you need to know before applying.
Applications will be accepted up to midnight of the closing date specified. If you have difficulties applying online, please contact us on 01624 685000 or by email at [email protected].
