Overview
We are seeking an organized, discreet, and resilient Personal Assistant to serve as the right hand to the CEO. This is a full-time, high-tempo position based primarily at our London office in Canary Wharf, requiring frequent travel to our San Francisco headquarters to align with US operations.
You will support a leader operating at the intersection of private wealth management, venture capital, and defense technology. You will begin as a dedicated PA, mastering the CEO's logistics, schedule, and private affairs to ensure maximum operational focus. As you gain trust and insight into the firm's strategic rhythm, this role is designed to evolve into an Executive Assistant (EA) position, acting as a gatekeeper and strategic proxy for the CEO and UK operations.
Responsibilities
- Global Logistics Command: Manage complex, rapidly changing travel itineraries between London (Europe office) and San Francisco (HQ), including visas, private/commercial aviation, and secure accommodation.
- Time Zone Mastery: Orchestrate a demanding diary across an 8-hour time difference (GMT/PST), ensuring the CEO prioritizes critical investor meetings, portfolio reviews, and defense summits without conflict.
- Gatekeeping & Liaison: Act as the first point of contact for high-profile stakeholders, including limited partners, portfolio founders, defense contractors, banking executives, and technical partners. You must filter noise and prioritize critical intelligence.
- Lifestyle Management: Handle personal administration with absolute confidentiality, allowing the CEO to remain entirely focused on the firm's growth and mission success.
- Operational Discretion: You will be exposed to sensitive client information, deal flow, and strategic IP. Absolute discretion and adherence to security protocols are non-negotiable.
- Liaise with internal teams and external partners to facilitate communication and follow-up on action items
Qualifications
- Proven experience as a PA/EA to C-suite executives
- Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines
- Communication: Immaculate written and verbal English. You are capable of drafting correspondence that reflects the professionalism of a wealth management and defense-sector CEO.
- Excellent data management skills
- Ability to adapt quickly to changing priorities while maintaining attention to detail
Join us in this rewarding role where your organizational talents will directly impact our leadership’s success! We value energetic professionals eager to contribute their skills in a collaborative environment.
Pay: £74,000.00-£96,000.00 per year
Benefits:
- Additional leave
- Company pension
- Cycle to work scheme
- Employee stock ownership plan
- Employee stock purchase plan
- Free or subsidised travel
- On-site parking
- Private dental insurance
- Work from home
Work Location: Hybrid remote in London E14
