Buying Admin Assistant
Location: BOXRAW HQ, Coventry
Type: Full-time
Department: Commercial & Product
Reporting to: Commercial Director
ABOUT US
Founded in 2017, BOXRAW is focused on leading the narrative of boxing, by creating a brand that encompasses the lifestyle, culture and competition of our sport. We're driving boxing forwards, by delivering innovative, credible and disruptive products.
THE ROLE
Every glove, every tee, every tracksuit BOXRAW ships starts life as a line on a plan. Hundreds of them a season. Each one needs a purchase order, a SKU, a barcode, a cost price, a delivery date. Accurate, on time, all in one place.
This is the engine room of the brand. Nothing reaches the website without coming through here first. Get it right, the season lands on schedule. Get it wrong, stock sits in a factory while the campaign runs without it.
You'll run that engine. Raising POs. Building product data. Keeping the line plan current. Chasing suppliers until they come back. Matching invoices to the penny. The call on what we buy is made elsewhere. Your job is making sure that once it's made, nothing behind it slips, stalls or gets lost.
THE STANDARD
- Every purchase order raised, issued and tracked accurately, with nothing sitting waiting on somebody's desk
- Product data that's right first time: SKUs, barcodes, costs and attributes clean enough that nobody downstream has to check them
HOW YOU'LL WORK
- The Commercial Director owns: what we buy, how much, from whom, at what cost, and when it goes on sale.
- You own: the purchase orders, the product data, the line plan upkeep, the supplier chase, and the delivery and invoice paperwork behind all of it.
MAIN ACCOUNTABILITIES
Purchase orders
- Raise POs from signed-off quantities and issue them to suppliers
- Chase order acknowledgements and confirmed factory dates
- Log every PO with its cost price and factory date within 24 hours of placement
- Run each PO through our internal buying system end to end, from raising it through to confirming the invoice and the payment
Product data, SKUs and barcodes
- Create SKUs and allocate barcodes, applying the naming convention every time and catching duplicates before they reach a garment
- Set new products up in the line plan with every field completed: category, type, gender, size count, launch month
- Maintain the product database: cost prices, composition, weights and dimensions, HS codes, care labelling, country of origin
- Keep product data clean and consistent across our internal systems, our website and the 3PL
Critical path and deliveries
- Track sample dates, approvals, factory dates and delivery dates, and chase suppliers for updates
- Flag anything slipping early, with a name and a date attached
- Delivery paperwork: ASNs, packing lists, and any discrepancy between what was ordered and what arrived
Retailer orders
- Raise and administer retailer purchase orders and the paperwork behind them
- Issue order requests, chase responses and consolidate them
Invoices
- Match supplier proformas and invoices against the PO and the goods received, and flag every variance
- Pass clean, coded documents through to Finance
Reporting
- Pull the weekly status report: POs raised, deliveries due, anything late, anything missing data
WHAT SUCCESS LOOKS LIKE
- Every PO logged with its cost price and factory date within 24 hours of placement
- POs reach suppliers within five working days of sign-off
- No duplicate or missing barcodes reach the 3PL
- No product sits in the line plan with fields missing
- Every supplier invoice matched to its PO and delivery before it reaches Finance
- The weekly status report lands on time, every week, without being chased
KEY SKILLS
- Obsessive accuracy. Hundreds of rows, dozens of live orders, and no tolerance for a wrong barcode or a mistyped cost. You check your own work before anyone else has to.
- Strong Excel. Lookups, filters, pivot tables, and the discipline not to break a formula-driven workbook. No VBA needed.
- You chase. Suppliers go quiet and invoices don't arrive. You follow up a fourth time without being reminded, and you escalate when following up stops working.
- Clear written English. Short, specific supplier emails, and status updates someone can act on without ringing you.
- Comfortable in systems. You'll work across our internal buying system, Shopify and Excel every day.
- Right to work in the UK and happy to be at HQ in Coventry five days a week.
EXPERIENCE
Useful, not essential:
- Merchandise admin assistant, allocator, buying admin or supply chain admin in apparel, footwear or consumer goods
- Critical path management and supplier chasing
- Barcode and GTIN allocation, PLM, or product data management
- Shopify, or any ERP or WMS
- The basics of importing: incoterms, HS codes, freight paperwork
We're open on experience level. A strong administrator who is obsessive about detail beats someone with three years in buying who isn't.
TRAITS THAT WIN AT BOXRAW
- Obsessive ownership: you treat the data like your name is on it
- Pride in craft: you care about the details nobody else checks
- Workhorse energy: consistent output, consistent standards, no drama
- Take ownership of your work, relentlessly pursue mastery
- Speak your mind with confidence, value transparency
- Approach every challenge with a 'Find A Way' mentality
- Embrace the dynamic energy of start-up life
BENEFITS
- Private healthcare (UK only)
- Meaningful equity via growth Employee Share Option Pool
- 33 days annual leave, inclusive of bank holidays
- Quarterly staff gear allowance
- 50% friends & family discount
- Weekly team boxing
HOW TO APPLY
Send CV and cover letter to [email protected] with the subject line “Buying Admin Assistant Application”.
Pay: £25,000.00-£30,000.00 per year
Benefits:
- Private medical insurance
Work Location: In person
