Job Description: Transport / Fleet Administrator
Department: Transport Reports to: Transport Manager
Location: Normanton
Employment Type: Full‑Time
Join a national leader in generator hire and keep the country powered.
Why this role matters
If you enjoy being the person who keeps everything running smoothly behind the scenes, this role puts you right at the heart of a fast‑moving national operation. You’ll play a key part in making sure generators reach critical sites on time — from construction projects to emergency power needs — and you’ll be the go‑to support for drivers, depots, and the wider transport team.
This is a role for someone who loves organisation, thrives in a busy environment, and takes pride in keeping a fleet compliant, efficient, and ready to roll.
Role Purpose
The Transport / Fleet Administrator is responsible for providing comprehensive administrative support to the Transport Department within a fast‑paced national generator hire business. The role ensures that all fleet‑related activities are compliant, accurately recorded, and efficiently coordinated to support the safe and timely delivery of equipment across the UK.
You’ll be the organisational backbone of the transport department — maintaining records, scheduling vehicle movements, supporting drivers, and ensuring the fleet meets all legal and operational standards.
Key Responsibilities:
§ Fleet Compliance Administration
o Maintain accurate records for all vehicles, including MOT, servicing, LOLER, insurance, and statutory documentation.
- Monitor and update tachograph data, driver hours, and vehicle defect reports.
- Support adherence to DVSA and Operator Licence requirements.
§ Transport Coordination
- Assist with daily scheduling of vehicle movements, ensuring efficient routing and timely delivery/collection of equipment.
- Liaise with depots, drivers, and customers to support operational requirements.
§ Supplier & Maintenance Support
- Coordinate with external suppliers including maintenance providers, tyre contractors, and breakdown services.
- Track and manage vehicle off‑road time, repair progress, and associated documentation.
§ Telematics & Reporting
- Monitor telematics systems for vehicle utilisation, fuel usage, and alerts.
- Produce regular reports for management, including compliance, cost tracking, and fleet performance.
- Incident & Insurance Administration
- Log and manage accident reports, insurance claims, and repair documentation.
- Ensure timely communication with insurers, repair agents, and internal stakeholders.
- General Administration
- Maintain departmental records, spreadsheets, and filing systems.
- Provide administrative support to the Transport Manager and wider team as required.
Skills, Experience & Qualifications
- Previous experience in a transport, logistics, or fleet administration role (desirable).
- Strong understanding of transport compliance, including driver hours and O‑licence requirements (advantageous).
- Proficient in MS Office and comfortable using fleet management or telematics systems.
- Excellent organisational skills with strong attention to detail.
- Effective communication skills with the ability to liaise professionally with internal and external stakeholders.
- Ability to work under pressure and manage multiple priorities in a fast‑paced environment.
Personal Attributes
- Highly organised and methodical approach to work.
- Proactive, reliable, and able to work independently as well as part of a team.
- Strong problem‑solving skills with a focus on accuracy and compliance.
- Professional, positive, and customer‑focused attitude.
Benefits
- Competitive salary and benefits package.
- Opportunities for training and professional development.
- Supportive working environment within a growing national business.
Job Types: Full-time, Permanent
Application question(s):
- What are your salary expectations?
Work Location: In person
