Mullen Coughlin is a highly successful, fast-growing, multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to rapid incident response for incoming client calls, we thrive in a high-energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including holiday, paid maternity and paternity leave, and a pension program.
The Administrative Assistant will support UK-based Partners and Associate Attorneys within Mullen Coughlin's Data Privacy Practice. The role requires close collaboration with both the UK and U.S. teams, serving as part of a cohesive administrative and intake function that supports the firm's international practice. This is a full-time, hybrid position based in London, with a schedule of 9:00 a.m. to 6:00 p.m. BST (including a one-hour lunch break) and a requirement to work in the office a minimum of three days per week
Responsibilities
- Provide administrative support to UK-based Partners and Associate Attorneys.
- Manage calendars, scheduling, and meeting coordination across multiple time zones.
- Prepare, format, proofread, and distribute legal documents, correspondence, and other materials.
- Maintain electronic filing systems in accordance with firm procedures.
- Assist with communication triage and ensure timely follow-up on attorney and client requests.
- Support client intake, matter management, and case administration processes.
- Coordinate travel arrangements, expense reporting, and other administrative tasks as needed.
- Work collaboratively with the UK and US based administrative and intake teams to provide seamless support across the firm's international practice.
- Handle confidential and sensitive information with professionalism and discretion.
- Support additional projects and operational initiatives assigned.
Preferred Experience, Skills, and Qualifications
- 4+ years of experience as a Practice Assistant, Legal Secretary, or in a similar legal support role.
- Knowledge of legal terminology, legal documents, and legal processes.
- Strong proficiency with Microsoft Office applications, document management systems, and database software.
- Excellent written and verbal communication skills.
- Strong proofreading and document review abilities.
- Exceptional organizational skills, including filing, communication triage, and proactive calendar management.
- Strong time management skills and the ability to manage competing priorities effectively.
- Ability to work both independently and collaboratively within a team environment.
To Apply, submit a CV using the online application link.
Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.
Mullen Coughlin is not accepting resumes from search firms for this position.
Relocation assistance is not available for this position.
Applicant must be currently authorized to work in the United Kingdom.
