Job Description
Job Title: Administrative Assistant
School Sporting Chance Newport CIC
Responsible To Headteacher and Managing Directors
Employment Status: Permanent (40 Hours per Week)
Annual Leave (including bank holidays) 5.6 weeks (28 days)
Annual leave to be taken during school holidays
Potential Perks Additional 2 x wellbeing days
NEST pension
Staff PD
Free Staff Parking
Potential for flexible working arrangements outside of term dates
Salary £26,436.80
Job Purpose
Under the guidance of senior staff, undertake administrative and organisational processes that support the effective operation of the school and whole business approach. The school caters for children and young people aged 11–16 with a range of ALN, SEBD and SEN. Assist with the planning and development of support services.
Key Areas / Responsibilities
● Contribute to the overall ethos, work and aims of the school and whole business approach.
● Establish constructive relationships and communicate effectively with external agencies and professionals.
● Attend and actively participate in meetings.
● Participate in training, learning activities and performance development as required.
● Recognise personal strengths and areas of expertise and use these to advise and support colleagues.
Detailed Task Profile
Organisation
● Manage reception duties and welcome visitors during opening hours.
● Contribute to the planning, development and organisation of support service systems, procedures and policies.
● Arrange and coordinate school trips, events and meetings.
● Coordinate and support staff professional development activities where appropriate.
Administration
● Manage manual and computerised record and information systems.
● Analyse and evaluate information and produce reports as required.
● Undertake typing, word processing and IT-based tasks.
● Provide administrative and organisational support to staff and the Management Board.
● Administer school procedures and complete statutory returns and documentation.
Resources
● Monitor and manage stock levels within agreed budgets.
● Provide advice and guidance to staff, pupils and visitors.
● Undertake research to support informed decision-making.
● Support the marketing and promotion of the school and whole business approach.
● Manage the administration of school facilities and expenditure within agreed budgets.
Essential
Qualifications - NVQ Level 3 or equivalent qualification or relevant experience.
Knowledge - Working knowledge of relevant policies, codes of practice and legislation.
Skills - Excellent numeracy, literacy, ICT, organisational and time management skills
Experience - Experience developing and managing administrative systems
Other - Ability to relate well to children and adults; work independently; and commit to continuous professional development.
Desirable
Skills - Ability to work effectively as part of a dynamic team.
Experience - Experience using Google Workspace, including Google Drive
Safeguarding Statement
Sporting Chance Newport CIC is committed to safeguarding and promoting the welfare of children and young people in line with Welsh government statutory guidance for Keeping Learners Safe. All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check and suitable references.
Equal Opportunities
Sporting Chance Newport CIC welcomes applications from all suitably qualified candidates regardless of age, disability, gender identity, race, religion or belief, sex or sexual orientation.
Sporting Chance Newport CIC is committed to protecting the privacy and security of your personal information. Any personal data provided as part of the recruitment process will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information supplied by applicants will be used solely for recruitment and selection purposes and will only be shared with those directly involved in the recruitment process. If your application is unsuccessful, your personal information will be securely retained for a limited period in accordance with our data retention policy before being confidentially destroyed.
By submitting an application, you consent to Sporting Chance Newport CIC processing your personal data for the purposes of recruitment.
Further information about how we collect, use and protect personal information is available in our Privacy Notice,which can be provided upon request.
Pay: £26,436.80 per year
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Work Location: In person
