Finance Assistant
We are looking for an organised, proactive and detail-focused Finance Assistant to join our growing finance team.
This is a varied, hands-on role covering day-to-day financial operations, supplier and locum payments, month-end processes, payroll support and wider finance administration. The Finance Assistant will work closely with the Finance Lead, wider finance team and other departments to ensure financial information is accurate, processes are completed on time and queries are dealt with efficiently.
Key Responsibilities
Purchase Ledger & Supplier Accounts
- Process supplier invoices through Hubdoc and manually where required, ensuring invoices are correctly coded and appropriate approvals are obtained.
- Manage invoice approvals and follow up outstanding invoices or approvals with relevant team members.
- Use ApprovalMax, including manually processing credit notes where required.
- Manage supplier accounts, statements and queries.
- Maintain and monitor the accounts email inbox, responding to ad hoc finance and supplier queries.
- Prepare and process supplier payment runs.
- Assist with aged payables and ensure outstanding items are investigated and resolved.
- Support with Capital on Tap, credit cards and other business expenditure processes.
Banking & Transaction Processing
- Allocate bank payments and refunds accurately within the accounting system.
- Process insurance refunds.
- Support banking processes, including cash and cheque transactions.
- Oversee petty cash processes and reconciliations.
- Review financial transactions and reconciliations to ensure accuracy and investigate discrepancies.
Month-End
Complete month-end processes for the Hampshire and Devon branches, including:
- Windcave reconciliations.
- Direct Credit reconciliations.
- Cash and cheque reconciliations.
- Closing the month within ezyVet and downloading the required reports.
- Preparing monthly sales invoices for Hampshire and Devon.
- Clearing down relevant Xero accounts at the end of each month, including Cash, Cheques, Windcave and other applicable accounts.
- Completing other month-end reconciliations as required.
- Supporting the Finance Lead and external accountant with VAT returns, cash flow, management accounts and statutory accounts.
Locums & Payment Runs
- Maintain the locum payment spreadsheet and ensure information is accurate and up to date.
- Oversee locum payment processes.
- Prepare and process locum payment runs.
- Respond to and resolve queries relating to locum payments.
Payroll Support
- Assist with payroll processes where required.
- Collate and check overtime, expenses, out-of-hours claims and other payroll-related information.
- Support final payroll checks using Staffology and BrightHR.
Team & Business Support
- Provide day-to-day guidance and support to other members of the finance team.
- Assist the team with finance queries and processes including petty cash, aged payables, supplier statements, banking and Capital on Tap.
- Assist reception with payment and finance-related queries.
- Support the Finance Lead with tasks and priorities arising from the changing demands of the business.
- Support the implementation and improvement of accounting processes, including processes for new branches.
- Respond to ad hoc accounts queries, emails and supplier account issues.
- Work collaboratively with the wider business to resolve finance-related queries.
- Undertake other reasonable finance and administrative duties as required.
About You
We are looking for someone who:
- Is AAT Level 2 or Level 3 qualified, or is currently working towards an equivalent qualification.
- Has previous experience in a finance, accounts or similar role.
- Has a good understanding of purchase ledger, supplier accounts, reconciliations and payment processes.
- Has experience supporting month-end activities.
- Has excellent attention to detail and a high level of accuracy.
- Is organised and able to manage multiple priorities and deadlines.
- Is confident reviewing financial information and identifying discrepancies.
- Has strong communication skills and is comfortable dealing with suppliers and colleagues across the business.
- Is comfortable providing guidance and support to other team members.
- Can work independently while also contributing effectively as part of a team.
- Handles confidential financial and payroll information professionally.
- Has a proactive approach and is confident suggesting improvements to existing processes.
- Is comfortable working in a busy environment where priorities can change according to the needs of the business.
Experience using Xero, Hubdoc, ApprovalMax, ezyVet, Staffology and BrightHR would be advantageous.
About the Role
The Finance Assistant plays an important part in the smooth running of the finance function, supporting both the day-to-day accounts processes and the wider month-end and reporting requirements of the business.
This is a varied position suited to someone who enjoys taking ownership of their work, solving queries, supporting colleagues and ensuring finance processes remain accurate and efficient as the business continues to grow.
Reports to: Finance Lead
Pay: £28,000.00-£31,000.00 per year
Benefits:
- On-site parking
- Private medical insurance
- Sick pay
Work Location: In person
