Job Summary
We are seeking a dynamic and highly organized Secretary/PA to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth communication, efficient scheduling, and accurate record-keeping.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with precision and professionalism
- Handle incoming calls with excellent phone etiquette, directing inquiries appropriately and taking detailed messages when necessary
- Prepare, review, and organize documents using Microsoft Office and Google Workspace tools to ensure clarity and accuracy
- Perform data entry tasks efficiently, maintaining up-to-date records and filing systems for easy retrieval
- Assist with clerical duties such as photocopying, scanning, mailing, and managing office supplies to keep the workspace organized
- Maintain confidentiality of sensitive information while providing exceptional administrative support to the team
Experience
- Prior administrative experience in an office setting is preferred but not mandatory; enthusiasm to learn is highly valued
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive) is essential
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
- Experience with data entry and clerical tasks that require accuracy and attention to detail
- Excellent typing skills combined with professional phone etiquette are required to handle communications confidently
- Demonstrated ability to manage multiple responsibilities while maintaining a positive attitude
Join us as a Secretary/PA and become an integral part of a vibrant team dedicated to excellence! Your energy, organization skills, and proactive mindset will help us achieve new heights together.
Expected hours: 15.0 per week
Work Location: In person
