Conveyancing Administration Assistant
Working Hours: Monday to Friday, 9:00am–5:00pm
About the Role
We are seeking a highly organised and proactive Conveyancing Administration Assistant with previous conveyancing experience to join our busy and friendly property team.
Previous experience working within conveyancing is essential for this role. Applicants must also have practical experience carrying out client ID checks and Anti-Money Laundering (AML) checks within a conveyancing environment.
This is an excellent opportunity for someone who already has a foundation in conveyancing but is looking for a role where they can progress, develop their knowledge and gain experience across different areas of the conveyancing process.
You will initially provide essential administrative support to our conveyancer, helping transactions progress smoothly from file opening through to post-completion. As your knowledge and confidence develop, there will be opportunities to take on additional responsibilities, learn different aspects of residential conveyancing and develop your role within the team.
We are looking for someone who is keen to learn, shows initiative and wants to build a longer-term career within conveyancing.
Key Responsibilities
File Management & Setup
- Opening new conveyancing files in accordance with firm procedures
- Independently carrying out client ID verification and AML checks
- Identifying and escalating any AML or compliance issues where appropriate
- Preparing and issuing client care letters and initial documentation
- Requesting searches and obtaining title documents
- Ensuring all documentation and information is accurately recorded on the case management system
- Supporting the conveyancer with the progression of sale and purchase transactions
General Administrative Support
- Assisting the conveyancer with day-to-day conveyancing and administrative tasks
- Handling incoming and outgoing post and correspondence
- Managing telephone calls and taking accurate messages
- Liaising professionally with clients, estate agents and other solicitors
- Maintaining accurate and up-to-date records
- Scanning, filing and managing documentation
- Learning and assisting with different stages of the conveyancing process as your experience develops
Post-Completion Duties
- Preparing and submitting SDLT returns
- Assisting with post-completion matters
- Dealing with requisitions
- Closing files in accordance with regulatory and firm requirements
- Archiving completed files
Essential Skills & Experience
Please note: Previous conveyancing experience is essential. Applications from candidates without conveyancing experience will not be considered.
The successful candidate must have:
- Previous experience working in a residential conveyancing environment
- Practical experience carrying out ID and AML checks for conveyancing clients
- A good understanding of the residential conveyancing process
- Previous administrative experience within a conveyancing team
- Strong organisational skills and excellent attention to detail
- Good IT skills, including Microsoft Office and experience using case management systems
- The ability to prioritise a busy workload and meet deadlines
- Professional and confident written and verbal communication skills
Career Development
This role offers genuine scope for development for the right person. We are looking for someone who wants to progress within conveyancing rather than remain solely in an administrative position.
You will have the opportunity to broaden your knowledge and gain exposure to different areas of residential conveyancing. As you develop, you will be encouraged to take on further responsibilities and build your understanding of the conveyancing process from instruction through to completion and post-completion.
Personal Attributes
- Reliable and conscientious
- Highly organised with strong attention to detail
- A team player with a positive attitude
- Able to work effectively under pressure in a busy conveyancing environment
- Proactive and willing to use initiative
- Enthusiastic about learning and progressing within conveyancing
- Keen to develop a long-term career within the property legal sector
Hours: 9:00am–5:00pm, Monday to Friday
Important: Candidates must already have relevant conveyancing experience and be confident carrying out ID and AML checks. In return, this role provides an excellent opportunity to build on that existing experience, learn different areas of conveyancing and progress within the team.
Job Types: Full-time, Part-time
Pay: £24,000.00-£26,000.00 per year
Experience:
- Conveyancing : 1 year (preferred)
Work Location: In person
