Administrative Assistant.
At Ethos Health we recognise that the Administration Assistant is one of the most important roles within our business. As an Administrator you will be responsible for ensuring that an office is organised and that daily tasks are completed efficiently. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers.
The primary duties and responsibilities include:
- Managing a fast-paced, high-volume email inbox
- Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.
- Processing invoices, tracking receipts, inputting expenses and other basic bookeeping tasks.
- Provide administrative and clerical support, within the main Office and occasionally one of our off-site locations. In particular client appointments and the maintenance of the OH records and databases.
- Co-ordinate/support the health surveillance recall programme for those clients who are required to be assessed.
- Creating and preparing information/posters for health promotion events (blood pressure, men’s health, ladies health, mental health support).
- Process pre-employment health assessment forms, monitoring and actioning new email enquiries sent to the OH team (Scheduling office meetings between teams, managers).
- Ordering new office / medical equipment.
- Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies
- Producing and monitoring KPI’s monthly and keeping ISO 9001 updated and attend annual audits.
Key Skills
- Microsoft Office 365 – knowledge on all MS applications; including Word, Excel, Access, PowerPoint, PC fundamentals and Cyber Security.
- I.T – General I.T skills in computer literacy and previous administrative experience.
- Creative – creating professional advertising content, client information booklets, and posters.
- Organisational – the ability to prioritise workload and work towards tight time frames and deadlines.
- Responsibility – ability to acknowledge workload and take responsibility for objectives and to achieve goals.
- Team Player
Pay: £27,000.00 per year
Benefits:
- Company pension
- Free parking
- Life insurance
Work Location: In person
