Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
Oversees the day-to-day process of the Accounts Payable and Expense Assistants. Supervises daily activities of a team of professionals.
The Candidate must be able to work in London at least 3 days a week.
You’ll be responsible for:
- Functional subject matter expert for Accounts Payable and Expenses.
- Managing and directing a team of Accounts Payable and Expenses Assistants in UK and overseas.
- Reviewing aged creditors reports on a weekly basis with additional checks on a monthly basis including reconciliation to GL
- Reviewing weekly payment runs before recommending to Financial Controller for Europe together with highlight of any issues.
- Ensuring payment runs are paid and posted on time by Accounts Payable Assistants and any issues are resolved.
- Amending/reversing and reposting documents that have been posted incorrectly.
- Resolving any queries that have been escalated/are urgent. Reviews supplier reconciliations. Manages more complex supplier accounts.
- Managing urgent payments outside of normal process.
- Ensuring all transactions have valid documentation and that VAT has been appropriately reclaimed and liaise with Tax team accordingly.
- Monitors PO and invoice hold reports, enduring they are sent regularly, and any queries are resolved.
- Ensuring the figures being submitted for CIS returns matches the ledger entries and sign off for submission.
- Ensuring invoices are processed before month end close, generating trial balance and sub ledger reports to submit to Finance Managers. Manages reconciliations of accounts to trial balance.
- Signs off bank payments and work closely with Treasury colleagues.
- Assisting and educating the wider business with ongoing business change, ensuring people understand and are supported.
- Directing, managing and motivating a team of professional roles (& may include support roles), driving performance and results, whilst delivering performance management, technical development and coaching.
- Developing reporting for AP and monitor to help managing performance and effectiveness of the team and systems.
- Collating information required for statutory obligation to report on timeliness of payments to suppliers and drives payment process improvements to help improve duty to report statistics.
- Seeking opportunities for continuous improvements/improving working processes.
- Developing effective working relationships with both internal and external stakeholders.
- Directing and driving systems and process development for AP in conjunction with Finance and Transformation team.
- Business partner key roles outside of AP that have dependency on AP including framework leads and relevant PMs and JV FMs.
- Working with other transactional teams including Treasury and AR colleagues to devise and update cash flow forecasts.
- Attending weekly finance team meetings as representative for AP.
- Other responsibilities consistent with role.
You’ll need to have:
- Extensive AP and expenses management experience with automated AP processing systems.
- Oracle AP sub-ledger experience is required.
- Global experience is essential, particularly across Europe.
- Relevant finance qualification (AAT or equivalent)
Our values
Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.
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