Elis is an international leader in textile, hygiene and facility services, helping businesses across a wide range of industries to operate safely, sustainably and efficiently. With a presence in 29 countries and a team of around 52,000 people, we combine the scale and stability of an international organisation with the opportunity to build a rewarding and long-term career.
Our people are at the heart of everything we do. We believe in investing in our people, recognising their contribution and giving them the opportunity to develop, progress and build careers they can be proud of.
At Elis, you'll be part of a culture built on trust, respect and collaboration, where your ideas and contribution are valued. We want our people to have a voice, and our commitment to listening and acting on employee feedback was recognised when Elis UK won Best Employee Engagement Experience Initiative at the 2024 CIPD People Management Awards for our Employee Voice programme.
With opportunities across operations, engineering, logistics, sales and our head office support functions, there are many ways to develop your career with Elis.
We’re looking for an organised, proactive Administrator to join our team in Merton.
This is a varied role where you'll provide essential administrative support across payroll, HR and the wider site, helping to ensure our people receive an accurate, efficient and professional service.
You'll be working with colleagues across the business, managing important employee information, supporting weekly payroll and responding to day-to-day queries. If you're someone who enjoys variety, takes pride in getting the details right and likes being part of a busy team, this could be a great opportunity for you.
No two days will be exactly the same. Your responsibilities will include:
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Supporting weekly payroll – Help ensure our weekly paid employees are paid correctly and on time, maintaining accurate payroll information and resolving queries where appropriate.
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Providing HR administration – Process employee information including new starters, leavers, maternity leave, sickness and other employment changes.
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Supporting our employees – Be a friendly and professional first point of contact for payroll and general administrative queries, whether face-to-face, by email or over the phone.
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Maintaining accurate records – Keep employee and personnel records accurate, confidential and up to date, ensuring documentation is correctly maintained and filed.
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Right to Work administration – Help ensure employee identification and Right to Work documentation is complete, accurate and compliant with requirements.
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Preparing correspondence – Produce accurate employee letters and documentation, including employment letters, temporary contract correspondence and other HR-related communications.
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Supporting absence processes – Assist with administration relating to absence and AWOL procedures, including preparing relevant correspondence.
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Producing reports – Provide reports and information from our payroll systems when required, including information relating to payroll and long-service awards.
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Building relationships – Develop strong working relationships with colleagues and departments across the site, providing responsive first-line support.
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Keeping the office running smoothly – Coordinate meeting room bookings, arrange refreshments when required, organise couriers and manage outgoing post.
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Getting involved – Support the Office Manager, HR and Payroll teams with ad-hoc activities and projects when needed.
We're looking for someone who is organised, approachable and comfortable working in a busy environment where priorities can change.
You'll ideally bring:
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Previous experience within an administration or office-based role
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Good IT skills, including Microsoft Word, Excel and Outlook
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Strong written and verbal communication skills
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A confident, friendly and professional telephone manner
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Excellent organisation and time-management skills
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The ability to prioritise your workload and work independently when required
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A methodical approach with strong attention to detail and accuracy
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The ability to manage multiple tasks and remain calm when things get busy
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A positive, collaborative approach and willingness to support colleagues
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The confidence to use your initiative and escalate issues appropriately
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A flexible, reliable and committed approach to your work
Because you'll be handling employee and payroll information, you'll also understand the importance of confidentiality, professionalism and handling sensitive information appropriately.
