The objective of the Accounts Payable Administrator role is to assist the Accounts Payable Supervisor in ensuring the timely processing of all invoices, resolving discrepancies, reconciling supplier statements, keeping ledger records up to date and paying to agreed terms. The jobholder will also be working closely with the Accounts Payable Supervisor to achieve the timely closing of purchase ledgers to ensure that the period close deadlines are met.
Timely processing of assigned supplier invoices and check their approval process as per the Company policy
Provide seamless AP service to all internal and external stakeholders
Assist with the onboarding of new vendors, including bank detail verifications
Resolve invoice queries in a timely manner to ensure suppliers are paid on time
Reconciliation of supplier statements to purchase ledger balances
Dealing with internal and external supplier telephone queries as they arise
Ensure hearing stock suppliers invoicing, reconciliations and query management are completed in a timely manner
To log, post and chase the expected credit notes and reconcile them accordingly
Assist the AP Supervisor in completing the periodic stock reconciliations
Posting stock purchase invoices into the finance system and making stock adjustments when required
Verification of prices charged by the suppliers by checking POs and the relevant internal approvals
Assist in maintaining and reconciling periodic suppliers’ statements
Ensure all AP Invoices are e-filed and scanned on a regular basis
Any other ad hoc duties in line with business and departmental needs
