Purpose of the role
We’re looking for an experienced Team Coordinator to provide high-quality administrative and operational support across Arup’s Environment and Climate Services team.
You’ll play a key role in keeping the team organised and running smoothly, coordinating day-to-day activities, supporting projects and stakeholders, producing professional documents and presentations, and helping with business development activities.
What you’ll do
- Coordinate meetings, diaries, schedules and day-to-day team activities.
- Produce, proofread and edit high-quality documents, reports and presentations in line with brand standards.
- Support bids and PQQs, including preparing CVs, project sheets and supporting documentation.
- Support project teams with administrative and operational requirements.
- Coordinate holidays, absences, wellbeing activities and changing team requirements.
- Support new starters and coordinate inductions to ensure a smooth onboarding experience.
- Organise internal social activities and client events.
- Create and maintain training trackers, records and shared team information.
- Arrange meeting rooms, audiovisual requirements, refreshments and other meeting logistics.
- Work collaboratively with multiple stakeholders and proactively gather the information needed to keep activities moving.
- Use CRM and Microsoft 365 tools to support efficient ways of working and share best practice across the wider Business Operations team.
The Skills you'll need
- Strong previous experience in team coordination, administration, business support or a similar role.
- Excellent organisational skills with the ability to manage multiple priorities and stakeholders.
- Strong Microsoft 365 skills, particularly PowerPoint, Excel, Teams and SharePoint.
- Experience producing polished presentations, reports and other professional business documents.
- Excellent written and verbal communication skills, with strong proofreading and editing capability.
- A proactive, personable and collaborative approach with the ability to build relationships quickly.
- Confidence supporting meetings, events, schedules, trackers and general team administration.
- An interest in using digital tools, including Microsoft Copilot, to improve processes and ways of working.
- Previous bid, PQQ or business development support experience would be advantageous.
- Experience within professional services, engineering, construction or consultancy environments would be beneficial.
- An NVQ in Administration or a similar administrative or secretarial qualification would be desirable but is not essential.
Why Arup
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.
Job Reference: ARB01372
