Overview
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and personal support. The successful candidate will manage schedules, coordinate appointments and travel, handle communications, and assist with a variety of personal and business tasks. This role requires excellent organizational skills, strong attention to detail, and the ability to maintain confidentiality while working in a fast-paced environment.
Key Responsibilities
- Manage calendars, appointments, and daily schedules.
- Coordinate meetings, travel arrangements, and accommodation.
- Screen and respond to emails, phone calls, and correspondence.
- Prepare documents, reports, presentations, and meeting materials.
- Organize events, meetings, and personal engagements.
- Run personal and business errands as required.
- Maintain accurate records, filing systems, and confidential information.
- Assist with household management, including coordinating maintenance and deliveries where applicable.
- Monitor expenses, assist with basic budgeting, and expense reporting.
- Conduct research and gather information to support decision-making.
- Prioritize tasks and anticipate needs to ensure smooth day-to-day operations.
- Handle ad hoc administrative and personal projects as assigned.
Required Skills and Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and manage competing priorities.
- High level of discretion and professionalism when handling confidential information.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong problem-solving skills and attention to detail.
- Ability to work independently and take initiative.
- Flexible, adaptable, and dependable.
- Full UK driving licence (if travel or errands are required).
Preferred Qualifications
- Experience supporting senior executives or business owners.
- Knowledge of diary management and travel planning.
- Experience using project management or scheduling software.
- First Aid certification (desirable but not essential).
Personal Attributes
- Trustworthy and reliable.
- Positive, professional attitude.
- Excellent interpersonal skills.
- Calm under pressure.
- Resourceful and solutions-focused.
- Strong work ethic with a proactive approach.
Working Hours
- Full-time or part-time, depending on business needs.
- Flexibility to work outside standard office hours on occasion.
Location
London 4 days per week, with 1 day working from home.
Benefits
- Paid annual leave.
- Pension scheme (where applicable).
- Professional development opportunities.
- Flexible working arrangements (where appropriate).
- Supportive and collaborative working environment.
Equal Opportunities
We are committed to creating an inclusive workplace and welcome applications from candidates of all backgrounds. Employment decisions are based on merit, qualifications, and business needs.
Pay: £40,000.00-£42,000.00 per year
Work Location: Hybrid remote in London NW1
