Job Overview
MGTS is an innovative and resourceful leader in workforce development solutions, delivering education, training, and assessment services. We provide apprenticeship programmes alongside a comprehensive range of commercial training courses.
We are seeking an organised, proactive, and dynamic HR Administrator to join our team. Working closely with the Senior Leadership Team and reporting to the Director of Finance & HR, you will play a key role in supporting and enhancing the day-to-day operations of the organisation.
This is an exciting opportunity for a self-motivated individual who thrives in a fast-paced, customer-focused environment with a strong commitment to excellence in teaching and learning.
The successful candidate will act as the first point of contact for HR support, providing guidance to staff and managers while also undertaking a range of office administration responsibilities.
Essential Skills and Experience
· Experience in a generalist HR administration role.
· Strong organisational and administrative skills with excellent attention to detail.
· Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
· Ability to work independently while adhering to policies, procedures, and deadlines.
Personal Attributes
· Ability to work accurately, efficiently, and confidentially with excellent attention to detail.
· Self-motivated with strong organisational and time management skills.
· Excellent interpersonal and relationship-building skills, with the ability to communicate effectively at all levels.
· Adaptable and flexible, with a proactive and creative approach to problem-solving.
· Ability to remain calm under pressure, prioritise workloads, and manage multiple tasks effectively.
Key Duties and Responsibilities
· HR Administration
- Act as the first point of contact for staff and managers on day-to-day HR queries.
- Support the recruitment process, ensuring compliance with policies and procedures, including application screening, interview scheduling, and liaison with recruitment agencies.
- Coordinate the onboarding of new employees, including DBS checks, pre-employment checks, and induction planning.
- Manage employee offboarding processes.
- Maintain and update employee records using the HR information system, ensuring all documentation is uploaded accurately.
- Maintain the Single Central Record and ensure compliance with relevant regulations.
- Record and monitor annual leave, time off in lieu, sickness absence, and other leave arrangements, ensuring records remain accurate and up to date.
- Maintain Continuous Professional Development (CPD) and training records, including arranging and booking training where required.
- Provide support on a range of HR matters as required.
·Office Administration
- Manage office equipment and service contracts, including photocopiers, visitor sign-in system, room booking system, and franking machines.
- Assist with the scheduling and administration of Senior Management Team and Board meetings.
- Act as a point of contact for incoming enquiries, directing and delegating actions as appropriate.
- Review administrative processes and identify opportunities for continuous improvement and greater efficiency.
- Other support tasks as required.
- Proven experience in an administrative role within human resources or a related field is preferred.
- Familiarity with HRIS platforms such as Workday, Taleo, PeopleSoft or similar systems is highly advantageous.
- Experience using Salesforce or other CRM tools is beneficial for managing candidate relationships and social media engagement.
- Strong communication skills, both written and verbal, are essential for effective collaboration across teams.
- Demonstrated ability in data entry accuracy and attention to detail is critical.
- Prior exposure to social media management tools and strategies is considered a plus.
- Knowledge of employment legislation and best practices within human resources will support success in this role.
Salary and Benefits:
A competitive salary, dependent on experience, will be offered to the successful candidate, together with:
- 25 days annual leave plus 8 bank holidays (FTE)
- Pension scheme
- Private medical insurance (after qualifying period)
Working Hours: Monday to Friday 25-30 hours.
How to apply:
If you are interested in applying for this position please email Ruth Smith at [email protected] with your CV and a covering letter.
MGTS has a long-standing and strong commitment to equal opportunities for all.
We are only able to employ people who have the legal right to work in the UK.
SAFEGUARDING
MGTS is committed to the safeguarding of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment.
All successful applicants are required to complete all mandatory pre-employment checks including:
· Proof of Right to work in the UK
· Enhanced Disclosure & Barring Service (DBS)check
· Section 128 check for all staff entering management roles
Please note – all successful applicants who have lived or travelled overseas for three months or more in the past 5 years will be requested to undertake an overseas check as part of the pre-employment checks.
EQUAL OPPORTUNITIES
MGTS is committed to equal opportunities and positively welcome applications from all sections of the community. All candidates will be treated fairly, irrespective of race, gender or gender identity, disability, sexual orientation, religion and belief or age.
Pay: £27,000.00-£30,000.00 per year
Benefits:
- Company pension
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
Ability to commute/relocate:
- Coventry CV1 2JG: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you willing to undertake a Disclosure and Barring Service check?
Experience:
Work authorisation:
- United Kingdom (required)
Work Location: In person
