Role Profile
Job Title
Paralegal – Family department
Reporting to
Head of Department / Fee Earner
Type of Position
Full-Time
Benefits included
Please contact Alison Barnes [email protected] & Anneka Howie [email protected] for confidential enquiries
Role Purpose
As a Paralegal – Family, you are responsible for supporting the effective delivery of residential conveyancing services across the department.
You will assist with the progression of Family matters, provide professional support to clients, maintain compliance with Solicitors Regulation Authority (SRA) requirements, and ensure matters are handled efficiently, accurately and in accordance with internal procedures.
You take ownership of allocated tasks, client communication, legal documentation and administrative support, ensuring clients receive a professional and responsive service throughout the transaction lifecycle.
You will work closely with Fee Earners, Senior Paralegals and wider support teams to ensure transactions progress efficiently and compliantly.
Core Responsibilities
Client & Case Management
- Support the management of family law files under supervision
- Take client instructions accurately and professionally
- Maintain regular communication with clients, other side solicitors, and third parties
- Draft legal correspondence and standard legal documentation
- Raise and respond to enquiries under supervision
- Deliver a professional and responsive client service at all times
Legal & Technical Responsibilities
- Ensure legal work is completed accurately and in accordance with family law procedures
- Review financial documentation and any other documentation relating to the matter under supervision
- Maintain compliant and organised case files
- Escalate legal, procedural or compliance concerns appropriately
- Support Fee Earners and Senior Paralegals with legal and administrative tasks
Compliance & Risk Management
- Ensure conveyancing matters are managed in line with SRA regulations and firm policies
- Support compliance with AML, source of funds, risk assessment and file management requirements
- Maintain accurate attendance notes and case records
- Ensure confidentiality and GDPR obligations are upheld at all times
- Maintain accurate time recording and task management
- Support the department in maintaining audit-ready files and documentation
- Ensure key transaction deadlines and compliance obligations are managed effectively
Team Support & Collaboration
- Work collaboratively with colleagues to ensure continuity of client service
- Maintain positive working relationships across departments
- Seek support, guidance and supervision appropriately
- Contribute positively towards departmental culture and performance
- Support team members where appropriate
- Participate in training and development activities
Business Support & Growth
- Support the delivery of an excellent client experience
- Maintain professional relationships with clients and referrers
- Promote the reputation and values of the business through professional conduct
- Contribute positively towards departmental efficiency and performance
- Support business development activities where appropriate
Skills & Knowledge
- Law Degree, LPC, SQE studies or equivalent legal qualification desirable but not essential
- Experience working within a family law environment
- Strong working knowledge of Microsoft Office applications
- Experience using legal case management systems desirable
- Strong organisational and prioritisation skills
- Good written and verbal communication skills
- Ability to manage workload effectively and meet deadlines
- Strong attention to detail and accuracy
- Ability to build professional relationships with clients and colleagues
- Understanding of residential conveyancing procedures and property transactions
- Professional and client-focused approach to work
- Flexible and adaptable approach within a fast-paced environment
Performance & Behaviour Expectations
Customer Obsessed
You ensure clients receive a professional, responsive and supportive service throughout the progression of their matter.
You will:
- Communicate clearly and professionally with clients
- Maintain high standards of client care and responsiveness
- Ensure work is progressed efficiently and accurately
- Keep clients updated throughout the transaction lifecycle
- Build client confidence through professionalism and reliability
Not acceptable:
- Poor communication or lack of responsiveness
- Inaccurate or incomplete work
- Failure to keep clients appropriately updated
- Conduct that damages client trust or confidence
Integrity
You ensure all work is completed professionally, ethically and in line with regulatory requirements.
You will:
- Maintain confidentiality and professionalism at all times
- Ensure work is accurate, compliant and evidence-based
- Escalate risks, issues or concerns appropriately
- Maintain accurate file records and time recording
- Act in accordance with SRA requirements and company standards
Not acceptable:
- Incomplete or inaccurate file management
- Failure to follow compliance procedures
- Dishonest or misleading communication
- Ignoring risks or procedural concerns
Respect
You work collaboratively and professionally with colleagues, clients and stakeholders.
You will:
- Maintain positive and respectful working relationships
- Communicate professionally and constructively
- Demonstrate empathy and professionalism when handling sensitive matters
- Work collaboratively across departments
- Support colleagues positively where appropriate
Not acceptable:
- Unprofessional behaviour or communication
- Failure to support colleagues or clients appropriately
- Poor collaboration or unwillingness to engage constructively
- Conduct that negatively impacts team culture
What Success Looks Like
- Conveyancing matters are progressed efficiently and professionally
- Clients receive a high-quality and responsive service
- Legal documentation is accurate and compliant
- Files are maintained in line with SRA and internal standards
- Deadlines and compliance requirements are consistently met
- Positive contribution towards departmental performance and culture
- Strong collaboration and communication across the business
- Professional standards and company values are consistently demonstrated
Reality of the Role
This is a fast-paced conveyancing role within a client-focused environment. The successful candidate will be expected to manage multiple priorities, work to deadlines, and maintain high standards of professionalism, organisation and accuracy.
The role requires strong attention to detail, resilience, responsiveness and the ability to manage competing demands effectively.
Additional Information
This job description is intended as a guide to the main responsibilities of the role and is not exhaustive. The post holder may be required to undertake additional duties appropriate to the level of the role and business needs.
Pay: £26,000.00-£30,000.00 per year
Work Location: In person
