Personal assistant/ admin manager Work, Jobs in Alloa, Clk (with Salaries)

Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
- £16 - £19 an hour
- Part-time
- Microsoft Word
- Research
- Administrative experience
- Free parking
Quick apply
Marketing Assistant
Project Green Group —Glasgow
- £26,000 - £28,000 a year
- Full-time
- CRM software
- Customer service
- In-person
- Free parking
- Paid training
Quick apply
3d

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Personal Assistant/ Admin Manager
Hot Flame World Banquet —Livingston
Process invoices through Hubdoc/Xero for processing by Accountant. Must have previous experience in a similar PA or admin role.
£16 - £19 an hour
Quick apply
Assistant Practice Manager
Leith Links Medical Group —Edinburgh
More specifically the role shall include various supervisory and administrative tasks, and the day-to-day supervision of the reception area and team, to enable…
£16.37 - £17.80 an hour
Quick apply
11h

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Personal Assistant/ Admin Manager

Hot Flame World Banquet
Livingston

Quick apply

Job details

Part-time
£16 - £19 an hour

Benefits

Free parking
Company pension
On-site parking

Qualifications

Microsoft Word
Financial reconciliation support
Administrative support experience
Microsoft Office Suite
Administrative and business operations experience
Research
Xero
Administrative experience
Organisational skills
Contracts
Risk assessment
Communication skills
Time management
Office experience
Account reconciliation

Full job description

Are you organised, reliable, and looking for a flexible part-time opportunity? We're looking for a Personal Assistant/Admin Manager to support our Managing Director and assist with the day-to-day administration of our growing business.

This is a great opportunity for someone with strong attention to detail, excellent communication skills, and previous administrative experience.

We’re looking for someone who is highly flexible and adaptable to join our team.

The core hours for this role are Monday to Thursday, 8:00am to 12:00 noon, but please note that these may vary depending on the needs of the business and the occasional Friday may be required.

We believe in mutual flexibility — if you're happy to support us when needed, our Director is equally happy to be flexible with you in return.

If you're someone who values work-life balance but can also roll up your sleeves when needed, we’d love to hear from you!

You will work directly for the Director and, for significant periods, will be required to operate independently. This role therefore demands a highly proactive individual who can take ownership of responsibilities, ensure that matters are progressed and resolved in the Director’s absence, and maintain clear, consistent communication to enable timely decision-making and prompt resolution of any issues that arise. A high standard of professionalism is essential, and the role requires absolute discretion, confidentiality, and loyalty at all times to support the best interests of the business.

No two days can always be the same - you'll often be asked to research, gather information and adapt to changing priorities.

What You’ll Do:

Process invoices through Hubdoc/Xero for processing by Accountant
Complete Xero account reconciliations and monthly statement reviews
Organise and process invoice payments
Maintain up-to-date staff records and contracts
Organise and record staff training
Manage timesheets and collate hours for payroll
Track staff holidays and compliance
Coordinate maintenance calls
Order office supplies
Draft letters and respond to customer reviews
Responsible for Health & Safety paperwork
Risk Assessments
Petty cash reconciliation

What We’re Looking For:

Must have previous experience in a similar PA or admin role
Proficiency in Microsoft Office, especially Excel, Word
Proficiency in Xero required
High level of accuracy and attention to detail
Strong organisational and time management skills
Friendly, professional, and confidential
Must be flexible

You’ll Be:

✅ Honest and trustworthy
✅ Approachable and confident
✅ Flexible and dependable, pro active self starter
✅ A great multitasker with a positive attitude

Job Type: Part-time

Pay: £16.00-£19.00 per hour

Benefits:

Company pension
Free parking
On-site parking

Application question(s):

Do you have experience writing formal letters or professional correspondence as part of your previous roles?

Experience:

Administrative: 5 years (required)

Work Location: In person

Quick apply

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