Office operations manager ( maternity cover) Work, Jobs in Balham, Gtl (with Salaries)

Office Operations Manager ( Maternity Cover)
Equippd —East Molesey
- £13 - £15 an hour
- Part-time
- Hybrid work
- Google Suite
- Customer service
- Computer literacy
- Free parking
- Health & wellbeing programme
Quick apply
People Operations Manager - Maternity Cover
Restaurant Associates —London
- Up to £55,000 a year
- Hybrid work
- Hospitality
- Analysis skills
- Continuous improvement
Head of Operations - Maternity Cover
Plumerai —London
- Full-time
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Operations Manager
ABM UK —London
- Weekend availability
- Microsoft Powerpoint
- Microsoft Outlook
- English
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- Employee discount
Quick apply
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Senior Client Operations Manager
JustPark —London
- Full-time
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Operations Performance Manager
Bank of America —Bromley
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Operations Director
WSH Support Office —London
- Full-time
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Founders Forum Group —London
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Agency Management Operations
Bank of America —Bromley
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Sainsbury's —London
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Version 1 —London
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Capco —London
- Full-time
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Office Operations Manager ( Maternity Cover)

Equippd
East Molesey

Quick apply

Job details

Part-time
£13 - £15 an hour

Benefits

Free parking
Health & wellbeing programme
Company pension
Work from home
Private medical insurance
Sick pay

Qualifications

Google Suite
Operations management
Purchase order matching processing
Customer service
Computer literacy
Payroll administration
Payroll management
Xero
Administrative experience
Onboarding coordination
Accounting
Human resources
Organisational skills
Payroll
Typing
Office management
Payment run preparation
Bookkeeping
ClickUp
Communication skills
Supplier invoice processing

Full job description

Location: At the Head Office, East Molesey, KT8 (Hybrid working potential)

Job Type: Part Time / Flexible

Pay: £13- £15 per hour

Expected Hours: 25 per week

Contract Length: 12 Month Fixed Term ( With the opportunity to go permanent)

Start Date: 22nd June 2026

About Equippd
Equippd designs and installs beautiful, functional, and sustainable technology for luxury homes. Every project is different - some directly for homeowners, others in partnership with leading interior designers and architects - but the goal is always the same: to perfectly match technology to our clients lifestyles.

We're a small, close-knit team of engineers and designers who care about doing things properly. Operating in a luxury service industry means our clients expect a high standard - and we hold ourselves to the same. Behind every well-delivered project is a business that runs smoothly, and that's where this role comes in.

The Role

We're looking for someone to cover maternity leave for our current Office Manager, with the opportunity for the role becoming permanent for the right person.

You'll be part of the operational backbone of the business, managing payroll preparation, supplier payments, HR processes, client aftercare, and the many day-to-day tasks that keep a busy team running smoothly. You'll work directly with the two founders and across every part of the company.

You'll receive thorough training during your first few weeks, and have clear systems and processes to work from. What we require is someone who is able to work proactively within those systems, make clear concise judgment on tasks and take independent action when something needs to be done.

What You’ll be doing

Finance & Accounts

Processing supplier invoices through Dext and reconciling against purchase orders in Xero
Managing weekly supplier payment runs (card, BACS via Tide, and payment portals)
Chasing overdue client invoices and flagging anything over three weeks to management
Uploading bank statements and receipts for quarterly VAT returns
Liaising with our external bookkeeping team on outstanding items

Payroll

Preparing monthly payroll data - overtime, travel time, and personal expenses - from Xero Projects
Building and submitting the payroll summary in ClickUp for director approval
Entering approved hours into BrightPay and coordinating with our payroll accountant
Managing Modulr batch payments once payroll is finalised and approved
Handling TOIL tracking and communicating balances to the payroll team

HR & People

Managing holiday requests end-to-end: ClickUp approval workflow, BrightPay entries, and Google Calendar
Coordinating staff reviews - scheduling, subtask allocation, and ensuring managers and reviewees are prepared
Supporting onboarding for new starters and maintaining employee records
Sending probation confirmation emails and arranging post-probation benefits (healthcare, boots, sick pay)

Office & Operations

Day-to-day office upkeep: stationery, supplies, weekly shop, and keeping the space tidy and functional
Managing vehicle admin reminders, fuel cards, tracker top-ups, and parking accounts
Maintaining subscriptions and liaising with software providers as needed
Supporting Equippd+ client management: booking visits, drafting visit reports, and coordinating with the support engineer
Helping plan team socials and company events
Providing ad hoc support to the Directors as required

What We are Looking For

Essential

Highly organised, computer literate with strong attention to detail - this role involves a lot of digital processes
Confident handling numbers and financial information (invoices, reconciliations, payroll figures)
Strong written and verbal communication - you'll be liaising with clients, suppliers, and the team daily
Proficient with Google Workspace; comfortable learning new cloud-based tools quickly
Proactive and self-managing - able to prioritise a varied workload independently

Beneficial

Experience with Xero and/or Dext
Familiarity with ClickUp, BrightPay, or Modulr

What You Get

Company laptop and phone
28 days holiday pro rata (including bank holidays, your birthday off, and Equippd's Christmas bonus days)
Private healthcare via Vitality (after probation) - includes dental and eyecare
Hybrid working - flexible WFH days once you're up to speed
A role with real variety and direct exposure to how a growing business operates
Genuine opportunity to become a permanent member of the team

BENEFITS OF BEING PART OF EQUIPPD

Company laptop and phone
28 days holiday pro rata (including bank holidays, your birthday off, and Equippd's Christmas bonus days)
Private healthcare via Vitality (after probation) - includes dental and eyecare
Hybrid working - flexible WFH days once you're up to speed
A role with real variety and direct exposure to how a growing business operates
Genuine opportunity to become a permanent member of the team

How to Apply
Please send us your CV and a short cover letter to [email protected] . We want to understand who you are, not just what you've done. As part of your application, we’ll also ask you to answer the below three questions:

Tell us briefly about yourself and why this role interests you.
What's something interesting about you that wouldn't show up on a CV?
What kind of working environment helps you do your best work?

We look forward to hearing from you!

Job Type: Part-time

Pay: £13.00-£15.00 per hour

Benefits:

Company pension
Free parking
Health & wellbeing programme
Sick pay

Work Location: In person

Quick apply

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