Project administrator & pa Work, Jobs in Blackpool, Lan (with Salaries)

Project Administrator & PA
Underwater Diving Services Ltd —Barrow-In-Furness
- Up to £32,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Free parking
Quick apply
1d

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Project Administrator & PA

Underwater Diving Services Ltd
Barrow-In-Furness

Quick apply

Job details

Permanent | Full-time
Up to £32,500 a year
1 day ago

Benefits

Free parking
Private medical insurance
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
ISO 14001
Customer communication
Purchase orders
Driving Licence
Report writing
Meeting coordination
Microsoft Outlook
Travel arrangements
Report generation
Stakeholder liaison
Client communication
Administrative support experience
Filing
Microsoft Office Suite
ISO 9001
Xero
Administrative experience
Accommodation booking
Organisational skills
Project management software
ISO 27001
Executive support experience
Communication skills
Time management

Full job description

About the Role

The Personal Assistant to the Managing Director / Project Administrator provides proactive administrative, organisational, and operational support to the Managing Director and wider project team.

The role is responsible for managing the MD’s diary, meetings, correspondence, travel, and key actions, while also supporting project administration, client communication, documentation, and general business activities. The successful candidate will be highly organised, discreet, proactive, and able to manage multiple priorities.

Key Responsibilities

Provide proactive and confidential PA support to the Managing Director.
Manage the MD’s diary, appointments, meetings, travel, and accommodation.
Monitor and manage correspondence, emails, and incoming calls, ensuring actions are followed up.
Organise meetings, prepare agendas and supporting documents, take minutes where required, and track actions.
Prepare and format reports, presentations, correspondence, and other business documents.
Liaise professionally with clients, suppliers, subcontractors, employees, and other stakeholders.
Maintain accurate business, project, CRM, and personnel records.
Assist with project administration, including project files, trackers, purchase orders, expenses, and supplier quotations.
Use Xero and company systems to maintain accurate financial and administrative records.
Support client meetings, site visits, travel arrangements, and other business activities.
Maintain organised electronic and physical filing systems.
Handle confidential and commercially sensitive information with discretion.
Provide general administrative support to the management and project teams as required.

Key Objectives

Provide efficient, reliable, and proactive support to the Managing Director.
Ensure the MD’s diary, meetings, correspondence, and priorities are effectively managed.
Ensure actions and deadlines are recorded, communicated, and followed up.
Maintain accurate and organised business and project documentation.
Support effective communication with clients, suppliers, and internal teams.
Provide timely and accurate administrative support to the MD and wider business.

Skills & Qualifications

Previous experience in a PA, Executive Assistant, Project Administrator, or similar role.
Excellent organisational and time management skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Confident and professional when dealing with clients and senior stakeholders.
Proactive, dependable, and able to use initiative.
Ability to manage multiple priorities and work under pressure.
Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
Experience with CRM, Xero, or project management systems is advantageous.
Ability to handle confidential information with discretion.
Awareness of ISO requirements – 9001: Quality; 14001: Environmental; 27001: IT; 45001: Health & Safety.
Driving Licence – for the use of company vehicles, where required.

Must have the right to work in the UK.

Job Types: Full-time, Permanent

Work Location: In person

Pay: Up to £32,500.00 per year

Benefits:

Free parking
On-site parking
Private medical insurance

Work Location: In person

Quick apply

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Project Administrator & PA

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