Are you looking to be part of a fast-growing and internationally recognised company? At Haygrove, we ship to 50+ countries worldwide, collaborate with international suppliers, and despatch 500+ containers annually to key global markets. As an Export & Logistics Administrator, you’ll play a vital role in ensuring our supply chain runs smoothly and efficiently.
Haygrove are looking for a passionate person who can take responsibility for the efficient movement of purchase orders through the creation, receipting of items with delivery notes and matching to invoices. You will support the purchasing team in maintaining a clean order system
Key accountabilities of the role
- Manage the procurement process from requisition to delivery with international suppliers, ensuring accurate pricing, lead times, and delivery terms.
- Monitor supplier performance (quality, delivery, responsiveness) and manage escalations when required.
- Support with Sourcing and evaluate new suppliers as needed; maintain approved vendor lists.
- Monitor stock levels and reorder points to prevent shortages or overstocking.
- Coordinate with warehouse teams on receiving, storage and stock rotation.
- Prepare stock reports, forecasts, and analysis for management.
- Resolve delivery delays, damaged goods, or customs issues with support of logistics team.
- Liaise with finance on invoicing, payment terms, and cost discrepancies.
Personal Attributes
- Reliable, with strong follow-through on daily commitments.
- High attention to detail and accuracy, particularly with data and documentation.
- Confident in picking up ad-hoc negotiations with suppliers
- Analytical mindset, comfortable with forecasting and stock optimisation.
- Excellent communication skills (verbal and written) to communicate to multiple stakeholders across time zones and cultures.
- Effective multitasker able to prioritise under tight deadlines.
- Proactive problem-solver when supply chain disruptions occur.
- A commitment to ethical procurement practices and sustainability initiatives.
Experience
- 1+ years' experience in purchasing, procurement, or inventory administration.
- Some knowledge of international trade terms (Incoterms, customs, import/export documentation).
- Proficiency with ERP systems (Navision/BC365, SAP, Oracle, NetSuite or similar) and confident in Excel.
- Proven track record of managing vendor relationships.
- Analytical mindset to inform demand forecasting and stock optimisation.
- International trade experience desirable.
- Previous experience working within a manufacturing environment would be beneficial.
Qualifications
- Good standard of education, particularly literacy and numeracy.
- Certification in a relevant field would be beneficial, such as Chartered Institute of Procurement & Supply (CIPS) or Certified Professional in Supplier Diversity (CPSD).
The Business- Haygrove
Founded in 1987 by the Chairperson, Angus Davison, Haygrove is a profitable £100m+ business with cherry and berry farming enterprises in the UK, South Africa, China and Portugal. The business also has 'Growing Systems' equipment sale subsidiaries in Germany, USA, Mexico, South Africa , Poland, China and further afield, with sales in over 40 countries.
Listed in 2011 as in the ‘Fastest 500’ companies in the EU in terms of growing employment; in 2012 in the Sunday Times ‘Fastest growing in international sales in the UK’; and in 2017 as Herefordshire and Worcestershire's 'Exporter of the Year'; this medium-sized practical business is exciting, complex, and in a fast fresh industry. Growing at 20-30% pa and with international breadth, opportunity in Haygrove is never scarce. It is more likely you will be stretched than bored.
Haygrove selects its people carefully, and works hard to shape roles to individual talents, whilst always living the company values. The business defines success in human terms, constantly seeking to “create opportunities for great people, particularly those who have drawn the short straw” , and measuring its’ results across three bottom lines: People, Profit and Planet.
Job Types: Full-time, Fixed term contract
Benefits:
- On-site parking
- Private medical insurance
Ability to commute/relocate:
- Ledbury HR8 2JL: reliably commute or plan to relocate before starting work (required)
Work Location: In person
