Title: Logistics Process Administrator
Hours: 37.5 per week
Location: Grangemouth O&P UK
Salary: Dependent on skills, qualifications and experience
Contract type: Fixed Term for up to 18 months
A truly global company, INEOS comprises of numerous businesses with sites in countries throughout the world. We also encompass a wide range of consumer brands and sports interests.
Grangemouth remains one of INEOS’ key sites in the UK and is home to world scale manufacturing plants – offering a unique environment in which to grow your skills, knowledge and competencies within the petrochemical sector.
We are engineering a strong future for our site, based on a highly skilled, experienced workforce and a portfolio of essential products that underpin a sustainable, low carbon future for all. We are entrepreneurial. We love to find new ways of doing things. Whether that’s through improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero promises. And we’re proud to be doing this in Scotland.
The successful applicant will support the business by owning and co-ordinating our customs clearance processes, they will ensure that customs paperwork is prepared, handled and actioned by our designated agents to support customer deliveries from INEOS European distribution sites. They will administrate supporting transactions in SAP to ensure these logistics movements are completed accurately and on a timely basis and maintaining precise stock accounting records. This role also supports generation of new business by obtaining rates and guaranteed transit times from our logistics service providers.
Key accountabilities
- Generate, collate and send customs clearance requests to UK and European based customs agents.
- Complete supplementary declarations on the TSS portal to strict deadlines imposed by HMRC.
- Maintain accurate records of customs controlled and customs cleared stock within the SAP ERP system.
- Communicate daily with INEOS Distribution Colleagues and if necessary, INEOS Customer Service Centre regarding the status of material.
- Obtain haulage rates and route transit times from hauliers for spot sales to non-contracted customers.
- Administrate environmental reports from hauliers concerning their emissions and self-generated compliance checks.
- Support the administration of logistics service provider performance reviews and management reports by preparing agendas and collating KPI and SHE data.
- Offer additional operational support to the team as holiday and sickness cover within the Logistics Distribution team as required.
- Requirement to continuously develop good working relationship with 3rd parties carriers and customs agents to ensure Ineos are continuously held as priority for their services whilst also protecting the commercial interests of Ineos within the agreed activities.
- Requirement to build and maintain good working relationships with Customer Service Centre and Account Managers throughout Europe, whilst protecting the cost impact on Grangemouth within the customer offer.
- Daily communication with bulk and packed multi-national haulier representatives.
- Have a positive impact on ways to become more efficient, improve performance and reduce costs.
- A good understanding of the basic principles of supply chain management and the role of distribution activities in the successful delivery of good customer service.
- Proficient IT literacy ideally experienced in SAP and MS office applications.
- Methodical approach to problem solving and decision-making.
- Good teamwork, interpersonal, networking and influencing skills.
- Ability to work productively when under pressure and under tight time restraints.
- Excellent communication skills both verbal and written.
- Possessing relevant logistics experience including operational and commercial awareness and understanding.
- 34 days holiday (optional salary sacrifice to purchase up to 5 extra days)
- Benefits Platform – access to discounts on high street stores etc., Discounted Private Medical Insurance, Travel Insurance etc.
- Employee Referral Bonus Opportunity
- Scottish Widows Contributory Pension including employer contributions
- Free On-site Gym
- Employee Assistance Programme
- Enhanced Maternity Leave
- Ongoing Career Development
Application Process
Interested candidates should submit their CV via our website.
Pre-screen (If applicable)
Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.
Formal Interview
Successful applicants will then be invited to interview which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/ or a delivering a presentation.
Provisional Offer
If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks. Some roles may also require a criminality check.
If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact [email protected].
As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application, assessment and on-boarding stages.
