Communicate clearly with customers at the very highest levels
As the Executive Assistant to our Head of Global Logistics, you’ll be a direct point of contact for everyone from the most senior colleagues to external stakeholders across government. With that in mind, we’ll expect you to be a born communicator, being clear, accurate and persuasive in everything you do. Organising key meetings, providing secretariat support, managing diaries and inboxes, keeping accurate records and minutes, drafting communications – you’ll focus on all these things and more as you help to keep the team running smoothly and efficiently.
Work on a wide range of exciting projects
YouÂ’ll be balancing a number of competing demands and changing priorities, so this is a job where youÂ’ll be busy from the moment you join us. YouÂ’ll always be ready to respond to requests and feedback from our stakeholders, and adept at building close relationships with other members of the team. WeÂ’ll also expect you to ensure the Head of Global Logistics Hera account is managed effectively, work that will include the handling of expenses. In addition, youÂ’ll assist with the management of annual leave requests and performance reviews, monitor stocks of office consumables, manage filing systems and raise purchase orders. Arranging UK and overseas travel will be another key part of your work, and youÂ’ll also help to organise events, onboard new members of the team and resolve any queries you receive from our customers.
YouÂ’ll also collaborate superbly with colleagues and customers, be able to absorb complex data and confidential conversations, and create accurate briefings, minutes and reports to support the effectiveness of the organisation. Your input into projects will help the team meet key milestones. And your brilliant Microsoft Office skills and experience of electronic diary management will mean youÂ’ll hit the ground running in this highly visible, fast-paced role.
Use all your skills, knowledge and expertise as you support our global mission
To be a success in this busy role you’ll be highly organised, a natural problem solver and ready to work to tight deadlines without direct supervision – in short, a committed colleague who is always calm under pressure. A superb communicator with experience of minute taking, proofreading, summarising and understanding complex information. Your finely tuned diplomatic skills will allow you to deliver difficult messages, maintain the confidence of everyone you work with, and handle sensitive information with tact and discretion.
We’ll look for a strong customer focus, good knowledge of Microsoft Office suite of software. As ours is a fast-paced environment, you should be flexible, enthusiastic, positive and capable of adapting quickly to change. This is an exciting time for our Logistics operation and we’re currently making a significant investment in the facilities and tools we use – join us and you’ll have a unique opportunity to take your career to new heights with a dynamic, global organisation.
Discover the support you need to grow your career further
But weÂ’re always looking to improve – just like you. ThatÂ’s why when you join us, expect to receive a competitive salary, excellent holiday entitlement and a Civil Service Pension. Along with this, youÂ’ll also have access to training and other development opportunities to help grow your career with us. Our offices have an on-site gym, nursery, café, and restaurant, and we offer interest-free loans on season tickets and bikes to help you get there. It's a great set of benefits made to support all you do, and all you need.
Want to see your future teamÂ’s work in action? Step into our Virtual Embassy and select a guide to take you round to see how we deliver for government customers and how you could help. Explore the embassy now at virtual-embassy.fcdoservicescareers.co.uk
Every single colleague must be security cleared before joining us. If youÂ’re successful in your application, weÂ’ll ask you to undergo our vetting process to achieve Security Check (SC) clearance. You can find out more about vetting at fcdoservicescareers.co.uk/how-to-apply/
To find out more about our benefits and our organisation, please visit fcdoservicescareers.co.uk
It takes a diverse team to protect a diverse world
The vital work we do takes an incredible community of colleagues, with different skills, backgrounds, cultures and identities. We support every individual, so that you always know you’re welcome and valued. It’s what makes us a Disability Confident employer. And why we’re recognised as a ‘Carer Confident’ workplace. And it’s how you know you’re joining an inspiring, inclusive organisation.
