Finance Administrator (Operations) - (Part-Time)
Location: Port Solent (Office Based)
Hours: Approximately 3 days per week (22.5 hours)
About GardX
GardX is a market-leading provider of automotive protection products, warranties and insurance solutions, working with many of the UK's leading dealerships, manufacturers and partners.
Following the continued growth of our Assure business, we are looking for an experienced Operations & Finance Coordinator to join our team on a part-time basis.
This is a varied operational role where you will become the financial heartbeat of our insurance operation, ensuring premium income, claims funding, commissions and insurer reporting are managed accurately and efficiently.
About the Role
You will take ownership of the day-to-day operational finance activities across our insurance products.
Using our bespoke systems, you will manage high-volume financial transactions, dealership accounts, commission structures, trust account reconciliations and insurer reporting while helping ensure our processes remain accurate, compliant and commercially effective.
This role is ideal for someone who enjoys ownership, problem solving and improving operational processes.
Key Responsibilities
- Manage monthly insurer and dealership bordereaux, invoicing and commission statements.
- Oversee premium collections and Direct Debit processing.
- Perform credit control activities and resolve payment queries.
- Reconcile premium and claims transactions.
- Monitor claims funding and payment floats.
- Validate commission payments and dealer financial allocations.
- Prepare monthly financial information for the GardX Finance Team.
- Produce operational reports and investigate financial discrepancies.
- Support continuous improvement of financial processes and controls.
- Build strong working relationships with internal departments, dealerships and insurer partners.
About You
You will have experience working within an insurance, broker, MGA, finance operations or financial administration environment and enjoy working with numbers and operational processes.
You will ideally have experience of:
- Insurance operations or financial administration
- Credit control or ledger management
- Reconciliations and financial reporting
- Working with large volumes of transactional data
- Microsoft Excel (Pivot Tables, Lookups etc.)
- Learning bespoke software systems quickly
- Working independently with excellent attention to detail
Knowledge of FCA Client Money (CASS) principles would be advantageous but is not essential if you have relevant insurance operations experience.
What We Are Looking For
We are looking for someone who is:
- Highly organised and methodical.
- Commercially aware.
- Comfortable working with large amounts of financial data.
- Confident communicating with dealerships and business partners.
- Self-motivated and able to work independently.
- Passionate about accuracy and continuous improvement.
What We Offer
- Part-time role (approximately 3 days per week).
- A varied role with genuine ownership.
- Friendly and supportive team environment.
- Opportunity to help shape and improve business processes.
- Competitive salary based on experience.
Compensation and Benefits
- Ongoing Career Development
- Training & Personal Development
- Comprehensive Benefits Package
- Competitive Benchmarked Salary
- Health & Wellbeing Support
- State-of-the-Art Offices
- Up to 28 days Holiday* + Bank Holidays (Pro-rata to meet days/hours worked)
- Birthday Off
- Company Pension Scheme
- On-Site Personal Trainer
- On-Site Gym
- Perk Box
- Employee Assistance Program (EAP)
- Doctor on Call
- Holidays increase with Length of Service.
If you are detail-oriented, passionate about the automotive industry, and have experience in warranty claims, wed love to hear from you! Apply today and become part of the GardX story.
