Are you an organised and detail-focused administrator with an interest in supporting pupils with SEND? Do you enjoy working collaboratively in a role where you can make a meaningful impact on the lives of young people? If so, we would love to hear from you.
We are seeking a proactive and highly organised individual to join our friendly and supportive team as an EHCP Administrator / Co‑ordinator. This is a varied role combining specialist responsibility for EHCP coordination with wider administrative duties as part of the school’s shared services team.
About the role
Reporting to the Office Manager, you will play a key role in supporting the effective coordination of Education, Health and Care Plans (EHCPs) across the school.
Working alongside a senior EHCP Co‑ordinator, you will be responsible for a designated cohort of pupils ensuring all documentation is accurate, up to date, and completed within statutory deadlines. You will liaise with staff, parents/carers, and external professionals to support the annual review process and wider SEND administration.
As part of the shared services and wider administration team, you will also undertake general administrative and reception duties during quieter periods, supporting wider school and company needs.
Key responsibilities include:
- Coordinating the annual review process for a designated cohort of pupils, ensuring statutory deadlines are met
- Preparing, collating, and distributing EHCP documentation and reports
- Liaising with parents/carers, staff, the Local Authority, and external agencies
- Arranging and minuting annual review meetings and maintaining accurate records
- Tracking the status of EHCPs and maintaining compliance with statutory processes
- Supporting staff in completing reports and contributing to the EHCP quality cycle
- Maintaining accurate pupil records within the school’s Management Information System (MIS), including Arbor
- Providing general administrative and reception support
- Contributing to school events, meetings, and administrative processes across the organisation
About you
We are looking for an experienced and highly organised administrator with strong attention to detail and excellent communication skills.
You will be confident managing a varied workload, working to deadlines, and collaborating with a wide range of stakeholders. You will also have a genuine interest in supporting children and young people with SEND.
Experience within an education setting or familiarity with EHCP processes would be desirable, but not essential - training will be provided for the right candidate.
Starting salary (37 hours per week, term time+2 weeks - 41 weeks) is £27,309 per annum. This is a full time, term-time permanent position. 08:00-16:00 Monday to Thursday, 08:00-15:30 Friday.
About Coombe House
Coombe House is located just outside Shaftesbury and set in 55 acres of beautiful countryside. Coombe House School supports children and young people with social communication, emotional and learning needs, all of whom have an EHCP.
What we offer:
A workplace set in beautiful surroundings.
Competitive salary and benefits.
Free, confidential employee assistance programme.
Enhanced Pension Scheme (10% employers' contribution).
Continuous professional development and training
Use of leisure facilities (gym and swimming pool), at specified times.
Death in Service (3 x salary).
Supportive leadership team and multidisciplinary colleagues.
Wellbeing support, including qualified Mental Health First Aiders.
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This post involves working with children or vulnerable adults and/or having access to significant information about them and will be subject to an Enhanced Disclosure and Barring Service check.
Please contact Claire Taylor, Assistant HR Manager on 01747 449858 for any queries, or Michelle Heywood, HR Manager on 01747 449856. or email [email protected]
We are committed to safeguarding and expect everyone who works in our school (and visitors to our school) to share this commitment. We take all safeguarding and welfare concerns seriously and encourage our pupils to talk to us about any worries they may have. We will always act in the best interests of the child. The successful applicant must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS.
