ABOUT THE ROLE
We're looking for an accurate, detail-driven Accounts Payable Specialist to take full ownership of the purchase ledger across the three MGT Group companies — RMLFS, 4 Construction Management and Scaffold Management.
Working within a small, close-knit finance team and reporting to the Finance Director, you'll keep supplier accounts live, accurate and up to date: processing invoices, reconciling supplier statements, preparing the weekly payment run and being the first point of contact for supplier queries. Right now this work is handled on an ad-hoc basis around other priorities, which creates delays and gaps between our forecast cashflow and what actually gets paid. This is a brand-new, dedicated role created to fix that — a genuinely hands-on job for someone who takes pride in getting the detail right.
KEY FACTS
Contract
Full-time, permanent
Hours
Monday–Friday, 8:00am–5:00pm (office-based)
Salary
£28,000–£30,000 per annum, depending on experience
Reports to
Finance Director
Scope
Purchase ledger across all three MGT Group companies
Progression
Genuine scope to grow into a more senior finance role
KEY RESPONSIBILITIES
▪ Invoice processing
Process supplier invoices through Dext, coding each to the correct nominal account, VAT code and job, and linking the site name to the invoice number.
Manage the approval workflow — pushing invoices to the procurement team for sign-off, checking approved invoices against cashflow, then posting to Xero.
Chase and resolve rejected or queried invoices, processing corrected invoices and credit notes as they come back.
▪ Supplier statements & payments
Reconcile supplier statements against Xero to spot and resolve any duplicates or missing invoices.
Prepare the weekly payment run (payments made on Fridays) and issue remittances (on Mondays) so suppliers allocate payments correctly and avoid problems later.
Own supplier relationships day to day — answering queries confidently and resolving payment issues before they escalate.
▪ Expenses & reconciliation
Process company card and expense receipts (including director expenses) and reconcile them against the bank.
Keep all accounts live and accurate so that cashflow forecasts reflect reality.
▪ Systems & wider support
Maintain the supplier boards and the budgeting/forecasting board in Monday.com.
Provide wider finance administrative support during quieter periods.
Scope note. Once fully onboarded, you'll move the accounts onto a daily live processing cycle — entering invoices and receipts as they arrive to support accurate, real-time budgeting and forecasting. CIS and subcontractor-retention work sits outside the role initially, but may be added as you develop.
PERSON SPECIFICATION
ESSENTIAL
DESIRABLE
Solid, practical bookkeeping / accounts payable experience
Experience with general accountancy software (Xero preferred)
High attention to detail and accuracy — prioritised over speed
Confident, clear communicator, comfortable handling supplier queries
Organised and methodical, able to manage high transaction volumes across multiple companies
Proactive and reliable — stays on top of the ledger without being chased
Experience using Dext (helpful, but full training is given — the system is straightforward)
Experience in construction or a multi-company / group finance environment
Experience with Monday.com or similar workflow tools
Please note: AAT qualification is not required for this role — solid, practical experience and a sharp eye for detail matter more.
YOUR FIRST SIX MONTHS
We'll bring you in with a phased, properly supported start rather than dropping everything on you at once:
You'll begin by learning the process on one company — getting invoice coding and the approval workflow right before expanding.
Once you're confident, you'll take on the purchase ledger for all three companies.
From there, you'll move the accounts onto a daily live cycle so our forecasting and spend monitoring are always current.
Pay: £26,000.00-£30,000.00 per year
Benefits:
Work Location: In person
