We are looking for a motivated and detail‑focused individual to join our award-winning Clinical Audit and Effectiveness Team as the NMTR Co‑ordinator / Clinical Audit & Effectiveness Assistant .
In this role, you will help identify major trauma patients, ensure accurate and timely data submission to the National Major Trauma Registry, and support clinical audit activity across the Trust. You’ll work closely with the Trauma Team and wider clinical staff, using multiple clinical systems to capture and interpret patient information.
We are seeking someone who is organised, confident with data, able to work independently, and committed to improving patient care through high‑quality audit and information.
If you’re enthusiastic, proactive, and keen to develop your skills in a nationally important area of work, we welcome your application.
Please note that this vacancy may close early if a sufficient number of applications are received. We encourage interested candidates to apply promptly to avoid disappointment.
The post-holder will be responsible for the provision of timely, accurate and reliable data to the National Major Trauma Registry (NMTR). This will involve the identification, using the NMTR inclusion criteria, of patients admitted to the Trust with major trauma and subsequent completion of data submissions via the Submissions portal. In addition, the post holder may be required to participate in clinical audit projects. The post holder will also be required to produce regular reports to the Trauma Team identifying barriers to data collection, percentage data completeness and progress with data entry.
The post holder will support the function of the Clinical Audit and Effectiveness team by assisting in supporting national and local audit activity with data extraction from relevant sources and upload of results.
This post is part of the Clinical Audit and Effectiveness team and has been designed to identify the principal levels of responsibility and accountability that the post holder is required to work within that team. The job description is not intended to replicate every activity/task that the post-holder may undertake, it is written in broad terms, which captures the broad levels/ranges of competency and skills.
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.
- People at the Heart
- Listen and Involve
- Kind and Respectful
- ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Key results from the job holder
- Act as a point of contact within the Trust for NMTR and clinicians to communicate directly data queries and other enquiries relevant to NMTR
- To co-ordinate the provision of accurate, reliable and timely data to NMTR by completion of data submissions via the web-based system, according to the NMTR inclusion criteria.
- Discuss data queries with NMTR and Trauma Team.
- To use Electronic Patient Records (EPR), PAS, CHRIS, PACS, ORMIS, HIS and A&E IT systems data to assist data capture.
- To provide an audit trial that identifies reasons for exclusion of patients identified.
- Maintain records that indicate completed data sets.
- Independently produce reports on barriers and progress to the Trust Trauma Team
- Ensure that confidentiality and data protection is maintained when providing and receiving sensitive information.
- Ensure that the Trauma Team is updated with changes within NMTR.
- Compliance with the Data Protection Act 1998 and information governance.
- Ensure data input and completeness is consistent with year-in-year improvements
- Attend Trauma Team meetings and actively feedback clinical information that requires further scrutiny and review.
- Responsibility for all records (including patient health, personal and administrative) that they gather or use as part of their work within the Trust.
- Provide reports about statistical information that is requested by internal or external organisations expediently.
Planning and Organisational Duties
- Describe Manage own workload independently, escalating issues, concerns and problems as appropriate to their line manager.
- Establish and maintain effective filing systems online.
- Manage requests for NMTR data from clinicians and other hospital staff and produce reports which enable service review and improvement.
- Monitor and maintain an issued log with respect to NMTR.
- Provide support and data input for the National Clinical Audit Programme, including analysis of patient records and extraction of relevant information.
- Locating paper patient health records for audits where required
- Assist with clinical audit projects through involvement in data collection, data input, and dissemination of clinical audit results.
- Work flexibly as part of the team to maintain an efficient service especially in times of absence, i.e. annual and sickness leave.
- Use clinical knowledge to analyse and interpret clinical records in the identification of capturing relevant information.
- Support MDT clinical audit by analysis of individual case management.
- Attend conferences and seminars relevant to NMTR.
Communications and Key Working Relationships
- As a member of the Clinical Audit and Effectiveness Team, secure good and effective working relationships for both the team and the wider teams.
- Liaise with colleagues, medical, nursing and others as necessary in the clarification of clinical information.
- Liaise with diagnostic departments about queries relating to scans/tests.
- Liaise with other relevant NHS Trusts to identify inter-hospital transfers and ensure NMTR records are completed.
Assist clinical and other staff in the interpretation of data reports received from NMTR and to identify areas for future audit, review and improvements
