Job Title: Social Media/Administrative Assistant
Reports To: Director of Corporate Affairs
Contract: Part Time - Permanent
Hours: 30 hours per week, Monday to Friday - Flexibility for occasional evenings and weekends
Salary Scale: £27,785.65 per annum pro rata
Location: Kirkton House, Livingston, West Lothian, EH54 6TQ. This post is
based on-site at The Larder with regular travel to other sites within West Lothian
Closing Date: Monday 27th July 2026
Shortlisting Date: Tuesday 28th July 2026
Interview Dates: Monday 10th August 2026
About The Larder
The Larder West Lothian is a values-driven social enterprise and charity tackling poverty and inequality by empowering people through learning, skills development, and meaningful work opportunities. Central to our approach is a human-rights-based philosophy: every learner has the right to access high-quality training, to be treated with dignity and respect, and to realise their full potential.
We deliver strengths-based and needs-led learning and vocational training across multiple sectors, including hospitality, health & social care and customer service. At the heart of this is our network of three café sites, which operate as live training hubs, providing young people with the opportunity to gain hands-on experience in a real working environment. Through this, learners build confidence, practical skills, and valuable work experience while accessing the support they need to thrive.
Our training programmes are funded through a mix of grant-funded projects and contracts in schools, community settings, and with employers across West Lothian and wider Scotland. We measure success by positive, sustained outcomes, helping learners progress into meaningful employment, further education, or other opportunities that enhance their autonomy, wellbeing, and life chances.
Joining The Larder means being part of a passionate, values-led team committed to innovation, social impact, and creating inclusive learning environments where everyone can succeed regardless of their background.
Role Profile
This is a varied and hands-on role supporting both the day-to-day administration and marketing activity of The Larder. The role has been created to provide dedicated administrative, finance, HR and communications support across The Larder's operations. The postholder will play a key role in ensuring the smooth running of office functions, while leading on digital content creation, storytelling and social media activity across the organisation.
Based at Kirkton House, the postholder will work across all sites to strengthen organisational systems, improve communication and support the efficient running of services. Working closely alongside an existing administrative colleague, you will help provide consistent and effective administrative support across the organisation, while maintaining a strong on-site presence and building relationships with teams across our services.
We are looking for someone who is highly confident using digital systems, with a strong creative flair and a proven track record in managing social media platforms.
The role requires regular travel across all sites to provide administrative support, capture content, identify opportunities to promote our work and ensure our activities, products and services are creatively and consistently represented across all platforms in line with The Larder's brand, values and impact.
Key responsibilities
Marketing & Social Media
- Lead on the creation and scheduling of engaging, high-quality content across Facebook, Instagram, LinkedIn and X
- Proactively generate creative content ideas to promote services, products, events and impact
- Work with managers across the organisation to gather content and support delivery of marketing and communications plans
- Capture and edit high-quality photos and videos across all sites
- Design promotional materials including brochures, menus, posters and flyers
- Create branded content using platforms such as Canva
- Develop and distribute email campaigns and newsletters via Mailchimp
- Monitor engagement and adapt content to improve reach and impact
- Ensure all communications reflect a consistent brand tone, style and values
- Work with teams across all sites to ensure promotions are current, aligned and wellpresented
Data, Reporting & Systems
- Maintain and update digital systems including Beacon, EPOS, Mailchimp and QuickBooks
- Support the creation of reports to track sales, product trends, customer and trainee feedback, and learner progress
- Coordinate the collection of data for internal monitoring and external reporting
- Create and manage Microsoft Forms to support feedback and data collection
Administrative & Office Support
- Provide general administrative support across the organisation, working collaboratively with the wider admin function
- Work closely with the existing administrative colleague to coordinate and deliver shared tasks effectively
- Answer telephone and email enquiries in a timely manner, directing as appropriate
- Manage reception duties including greeting visitors, sign-in processes and issuing passes/keys
- Maintain accurate digital and physical filing systems and databases
- Support minute taking at meetings
- Manage stationery orders and ensure the office environment is well maintained and organised
- Regularly visit all sites to provide administrative support, gather content and maintain strong working relationships with operational teams
Finance Administration
- Raise invoices and process payments
- Record financial transactions and support reconciliation processes
- Upload and manage invoices within QuickBooks
- Assist with processing staff expenses
- Support the preparation of information for audits, funders and finance reporting
Volunteer & HR Support
- Support volunteer onboarding, induction and engagement, ensuring all required paperwork is completed
- Work alongside the CEO and DOCA to support volunteer coordination
- Undertake PVG checks and maintain accurate, up-to-date records
- Provide administrative support to HR projects as directed
- Support recruitment administration including interview scheduling and candidate correspondence
- Maintain personnel files and HR records
- Support onboarding and induction administration
- Monitor mandatory training and compliance records
- Support absence and leave administration
Operations & Coordination
- Provide administrative support for events, training sessions and workshops
- Manage office-related contracts, memberships and service providers (e.g. printers, insurance, maintenance contractors)
- Liaise with the DOCA and provide updates on premises-related matters
Other Duties
- Undertake any other duties appropriate to the role as required to support the organisation
- Support, supervise and guide young people undertaking work experience placements across the organisation, providing structured support in social media, digital and administrative tasks to help build confidence and develop employability skills
Leadership and Self-Management
- Act as a positive role model, demonstrating professionalism, reliability, respect, and a commitment to human rights in all interactions.
- Manage workload effectively
- Take responsibility for personal CPD, engaging with ongoing training and professional development to strengthen practice.
- Promote equality, diversity, safeguarding, and wellbeing in all aspects of work.
- Support occasional evening and weekend activities and work flexibly across locations as required.
Staff Benefits:
- 29 days leave (inclusive of public holidays) pro rata for PT roles
- 2 Health and Wellbeing days each year
- Company pension contribution of 3% (under review)
- Company sick pay scheme
- Opportunities to shape the future work of the organisation
- Access to company health and well being support
- Commitment to continued professional development
Role Details
- PVG will be required for the role
- Full UK driving licence and willingness to use own vehicle for work travel when required
To apply for the post, please send a tailored CV and covering letter to the post to [email protected]
The covering letter should be no more than one A4 side and should set out why you want to work with The Larder, expanding on the specific skills that you would bring to the post and how they connect with our values.
Person Specification
Essential
- Relevant qualification in marketing, digital media, business administration or equivalent practical experience
- Willingness to obtain PVG Scheme membership (this role involves regulated work with young people)
- Proven experience managing social media accounts in a professional setting
- Experience creating engaging content (graphics, photography, video and written posts)
- Experience using digital platforms such as Canva, Mailchimp or similar
- Experience in an administrative role supporting day-to-day office functions
- Knowledge of branding and how to engage audiences across social media platforms
- Strong digital skills and confidence using a range of systems and platforms
- Creative mindset, with a strong eye for content, branding and visual presentation
- Ability to plan, organise and manage workload independently, while collaborating effectively with colleagues
- Ability to plan, create and schedule social media content independently
- Excellent written and verbal communication skills
Desirable
- Experience analysing social media performance and engagement
- Experience using QuickBooks, EPOS or CRM systems such as Beacon
- Experience working in a multi-site organisation
- Experience supporting volunteers or coordinating volunteer activity
- Confidence using analytics tools to improve content performance
- Understanding of brand development and campaign planning
- Interest in community development, employability or youth work
Pay: £27,785.65 per year
Benefits:
- Casual dress
- Company pension
- Employee discount
- Free parking
- On-site parking
- Sick pay
Work Location: In person
