Job Summary
We are seeking a highly organised Administrator/ secretary to join our team. The ideal candidate will possess strong administrative skills and be proficient in various office tasks. The Administrator will play a crucial role in maintaining a productive work environment and keeping all clients up to date with on-going jobs. Good phone etiquette is vital and being able to deal with face to face queries from customers. A background in maintenance would be preferred. This role is fast paced so you must be able to work well under pressure and manage multiple jobs at once.
The hours for this role are Tuesday, Wednesday and Friday 2pm-5.30pm. Days can be negotiable.
Responsibilities
- Manage and maintain office supplies and inventory, ensuring all necessary materials are available.
- Process and book new jobs in
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Handle incoming phone calls with professionalism, demonstrating excellent phone etiquette.
- Support financial processes by managing invoices and bookkeeping through xero.
- Organise meetings, including scheduling appointments and preparing meeting materials.
- Collaborate with team members to ensure smooth communication and workflow within the office.
Requirements
- Experience with property management and understanding of maintenance is advantageous
- Experience in planning engineers diaries is advantageous
- Strong data entry skills with attention to detail.
- Excellent phone etiquette and communication skills.
- Previous experience in an administrative role.
- Familiarity with Xero or similar accounting software is advantageous.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Competence in using computers for various administrative functions.
- A proactive approach to problem-solving and the ability to work independently as well as part of a team.
If you are a motivated individual looking to contribute to a dynamic work environment while developing your administrative skills, we encourage you to apply for this exciting opportunity.
Pay: £12.71 per hour
Expected hours: 10.5 per week
Benefits:
- Free parking
- Gym membership
Language:
Work Location: In person
