Role Overview
The Purchase Ledger & Sales Ledger Administrator is responsible for the accurate and timely processing of supplier invoices, customer invoicing, payment allocations and financial administration across the business.
Working within a fast-paced incident and accident management environment, the role supports the financial operations of TTS360 by ensuring excellent financial control, maintaining strong supplier and client relationships, and contributing to efficient cash flow management. The successful candidate will work closely with operational teams, claims handlers, engineers and management to ensure financial transactions accurately reflect services delivered.
Key Responsibilities
Purchase Ledger
- Process high volumes of supplier invoices accurately and efficiently.
- Match invoices against purchase orders and authorised expenditure.
- Resolve invoice queries with suppliers and internal departments.
- Reconcile supplier statements and investigate discrepancies.
- Maintain accurate supplier records and account details.
- Monitor aged creditors and identify overdue or disputed invoices.
- Support month-end purchase ledger close activities.
Sales Ledger
- Raise accurate customer invoices in accordance with contractual agreements and completed services.
- Process credit notes where appropriate.
- Monitor outstanding debts and assist with credit control activities.
- Liaise with customers regarding invoice queries and payment issues.
- Ensure invoicing deadlines and customer billing requirements are consistently met.
Financial Administration
- Maintain accurate accounting records and electronic document filing.
- Assist with month-end reconciliations.
- Support cash flow reporting through accurate processing of payables and receivables.
- Process employee expenses where required.
- Ensure compliance with company financial procedures and internal controls.
- Maintain confidentiality of financial and customer information in line with GDPR and company policies.
Operational Support
- Work collaboratively with Operations, Claims, Engineering and Commercial teams to resolve financial queries.
- Ensure service-related billing accurately reflects completed work.
- Support continuous improvement initiatives to streamline finance processes.
- Assist with finance projects and reporting as required.
Skills & Experience
Essential
- Previous experience in both Purchase Ledger and Sales Ledger.
- Excellent attention to detail and high levels of accuracy.
- Strong organisational and time management skills.
- Good understanding of accounting principles.
- Experience using finance/accounting software.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent communication skills with both internal and external stakeholders.
- Ability to prioritise workload in a fast-paced environment.
- Professional, reliable and trustworthy approach to confidential information.
Desirable
- AAT qualification or studying towards AAT.
- Experience within insurance, claims management, fleet, automotive or service industries.
- Experience using Sage, Xero or similar accounting systems.
- Knowledge of VAT regulations and reconciliations.
Key Competencies
- Accuracy and attention to detail
- Financial awareness
- Customer service focus
- Problem solving
- Teamwork and collaboration
- Organisation and planning
- Accountability
- Communication
- Continuous improvement mindset
Performance Measures
- Accurate processing of purchase and sales ledger transactions.
- Reduction in invoice queries and reconciliation issues.
- Maintenance of aged creditor and debtor targets.
- Compliance with month-end deadlines.
- Positive internal and external stakeholder feedback.
What We Offer
- Opportunity to work within a growing, innovative business.
- Supportive and collaborative team environment.
- Ongoing training and professional development.
- The opportunity to contribute to a business delivering market-leading incident, accident and claims management solutions across the UK.
- Hybrid working
Pay: From £24,420.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: Hybrid remote in Burton-On-Trent DE14 2WF
