Facilities helpdesk administrator Work, Jobs in Milton Regis, Ken (with Salaries)

Facilities Helpdesk Administrator
Bauvill Ltd —Rochester
- £23,000 - £25,000 a year
- Full-time
- Customer service
- Supervising experience
- In-person
- Free parking
- Health & wellbeing programme
Quick apply
19h
Helpdesk Administrator
CC Cousins —Rochester
- £26,500 a year
- Full-time
- Microsoft Word
- CRM software
- Writing skills
- Employee discount
Quick apply
19h
Facilities Support Administrator - Maidstone, ME14 5PP
Apleona —Maidstone
- £28,000 - £30,000 a year
- Full-time
- Administrative experience
- Communication skills
- Office experience
Commercial Contracts Administrator
Artic Building Services —Dartford
- Overtime
- Microsoft Word
- Computer literacy
- Contracts
- Referral programme

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Helpdesk Administrator
CC Cousins —Rochester
*Communication:* Clear, professional telephone manner and strong written communication. *Customer Service:* Courteous and efficient handling of all calls and…
£26,500 a year
Quick apply
19h
Facilities Helpdesk Administrator
Bauvill Ltd —Rochester
You will play a key role in coordinating engineers and subcontractors, managing reactive and planned maintenance tasks, updating our CAFM system, processing…
£23,000 - £25,000 a year
Quick apply
19h

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Facilities Helpdesk Administrator

Bauvill Ltd
Rochester

Quick apply

Job details

Full-time
£23,000 - £25,000 a year
19 hours ago

Benefits

Free parking
Casual dress
Health & wellbeing programme
Annual leave
Discounted or free food
Company pension
Work from home
Company events
Private medical insurance
On-site parking

Qualifications

Supplier ordering
CAFM software
Customer service
GCSE
Filing
Microsoft Office Suite
Technical support
Supervising experience
Purchase order creation
Procurement support
Customer support
Communication skills
Mechanical knowledge
Facilities maintenance
Planned maintenance

Full job description

Facilities Helpdesk Administrator

About the Role

Bauvill Facilities is looking for a proactive and organised Facilities Helpdesk Administrator to join our busy Facilities Helpdesk team in Kent.

Working as part of a team of administrators, you will provide essential operational support for our Hard Facilities Management contracts. You will play a key role in coordinating engineers and subcontractors, managing reactive and planned maintenance tasks, updating our CAFM system, processing quotations and purchase orders, and ensuring works are completed within agreed service levels.

This is a fast-paced and varied role where strong organisation, communication and attention to detail are essential. You will work closely with engineers, contractors, colleagues and clients to ensure maintenance requests are progressed efficiently and accurate information is maintained throughout each job.

Key Responsibilities

Manage incoming maintenance requests and coordinate engineers and subcontractors to attend reactive works within agreed SLAs.
Plan and coordinate engineering schedules, acting as a key point of contact for engineers and following up on outstanding information.
Monitor jobs requiring further resources, ensuring they are progressed promptly and rescheduled within required timescales.
Coordinate materials and equipment required for jobs and ensure all associated information is accurately recorded.
Track completed works and ensure work instructions, worksheets and dockets are returned, recorded and filed correctly.
Review weekly performance reports and follow up on outstanding tasks to ensure completion.
Maintain accurate spreadsheets and records relating to quotations, out-of-hours works and ongoing job requests.
Raise and manage purchase orders prior to works taking place, including amendments and uplifts where required.
Support the administration of incoming and outgoing invoices on a weekly basis.
Ensure all job information is accurately recorded within the CAFM/Support Desk system and relevant shared folders.
Keep engineers, contractors, colleagues and clients updated on the progress of works.
Support Planned Preventative Maintenance (PPM) activity by monitoring schedules, collating check sheets and ensuring planned works are completed on allocated dates.
Work proactively as part of the wider Facilities team, sharing information and supporting colleagues when required.

About You

We are looking for someone who:

Is highly organised and able to prioritise effectively in a busy, reactive environment.
Has strong communication and customer service skills.
Is confident coordinating multiple engineers, contractors and maintenance requests.
Understands the importance of working to processes, deadlines and SLAs.
Has excellent attention to detail and accurate record-keeping skills.
Is comfortable using Microsoft Office, spreadsheets, task lists and reminder systems.
Previous experience using a CAFM, facilities management or helpdesk system would be advantageous.
Previous experience within Facilities Management, maintenance coordination, scheduling or administration would be beneficial.

Working Arrangements

The Facilities Helpdesk plays a pivotal role in coordinating both reactive and planned maintenance, so reliability and punctuality are essential.

This is a full-time, office-based position at our Kent location, working between 07:30 and 16:00. Due to the operational requirements of the role, we are unable to offer remote working or consider international applications.

Planned absence, including annual leave, should wherever possible be requested at least five days in advance to ensure appropriate team cover can be arranged.

If you are an organised administrator who enjoys working in a fast-paced environment and coordinating people, priorities and deadlines, we would love to hear from you.

Job Type: Full-time

Pay: £23,000.00-£25,000.00 per year

Benefits:

Casual dress
Company events
Company pension
Discounted or free food
Free parking
Health & wellbeing programme
On-site parking
Private medical insurance
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Technical support: 1 year (preferred)
Customer service: 1 year (preferred)

Work Location: In person

Quick apply

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facilities helpdesk administrator jobs in milton regis, ken

Facilities Helpdesk Administrator

Helpdesk Administrator

Facilities Support Administrator - Maidstone, ME14 5PP

Commercial Contracts Administrator

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