A rare opportunity to take a central on-site role in the smooth running of a significant historic property, combining house management, client support and the planning and delivery of events.
The Opportunity
A prestigious privately owned Estate near Eyemouth is seeking an organised, proactive and highly professional House Manager and Events Co-Ordinator. The successful candidate will provide a reliable on-site presence, ensure the property is well presented and operationally ready, respond to requests from the client and key stakeholders and co-ordinate events from planning through to delivery.
Reporting directly to the Estate Manager and the client, this is a varied and trusted position requiring discretion, sound judgement, attention to detail and a practical approach to getting things done.
Key Responsibilities
House Management and on-site Co-ordination
- Oversee the day-to-day operation and presentation of the principal property and associated facilities.
- Act as the on-site point of contact for the client, guests, stakeholders and approved service providers.
- Respond promptly and professionally to direct client and stakeholder requests, escalating matters to the Estate Manager where appropriate.
- Arrange and supervise cleaning and housekeeping provision, ensuring consistently high standards.
- Provide access for contracts and service engineers whose attendance and works have been co-ordinated by the Estate Manager.
- Record contractor attendance, facilitate access to relevant areas and report any practical issues or follow-up requirements to the Estate Manager.
- Maintain accurate service records, compliance documents, household records and operational checklists.
- Undertake routine visual checks of the property for security and insurance purposes.
- Manage household supplies, consumables and inventories as required.
- Prepare the property for client visits, guests, meeting and events.
Personal Assistant Support
- Provide occasional PA and administrative support to the client.
- Assist with diary arrangements, appointments, correspondence and visitor co-ordination.
- Handle sensitive information with discretion and professionalism.
Events Co-ordination
- Plan, set up and manage private, commercial and estate events.
- Liaise with the client and stakeholders from initial enquiry through to event delivery.
- Co-ordinate caterers, suppliers, event staff and other approved contractors.
- Prepare event schedules, room plans, supplier briefs and operational checklists.
- Oversee event set up, delivery and breakdown, ensuring the property is protected and presented to a high standard.
- Maintain event bookings, records and agreed budgets and provide clear updates to the Estate Manager and client.
- Help ensure events are delivered safely, professionally and with excellent guest care.
About You
You will be a dependable and adaptable individual who takes pride in creating an organised, welcoming and well-run environment. You should be comfortable working independently, while maintaining close communication with the Estate Manager and client.
Essential Skills and Attributes
- Excellent organisational, administrative and communication skills.
- A professional, discreet and service-focused approach.
- Confidence dealing directly with clients, guests, stakeholders, contractors and suppliers.
- The ability to prioritise competing demands and follow matters through to completion.
- Excellent attention to detail and a practical, calm problem-solving style.
- Competent IT skills including Microsoft Outlook, Word and Excel.
- Flexibility to support events and client requirements outside normal office hours when required.
- A full UK driving licence and access to transport, due to the rural location.
Relevant Experience
- Experience in house management, hospitality events, property administration, executive support or a comparable client-facing role is desirable.
- Previous work within a private estate, historic house, country house, hospitality venue or events setting would be advantageous.
- Experience maintaining operational, servicing or compliance records would be beneficial.
The Role Offers
- A distinctive and responsible role within an exceptional historic setting.
- A varied working week spanning property operations, client support and events.
- A close working relationship with the client and professional Estate Manager.
- A competitive salary dependent on experience.
How to Apply
Please submit your CV and short covering letter explaining your relevant experience and why this role appeals to you.
Pay: From £35,000.00 per year
Work Location: In person
