Job Title: Legal Support Assistant
Hours of Work: 08.30 – 17.15 hrs – Monday to Friday (36.25 hours per week).
Salary: National Minimum/Living Wage
Location: Lincoln (1 Flavian Road, Lincoln, Lincolnshire, LN2 4GR)
The role:
We have an exciting opportunity for a Legal Support Assistant to join our Document Production Team based in our Lincoln office.
We are seeking a positive, friendly, and enthusiastic individual with excellent attention to detail and the ability to work effectively in a fast-paced environment.
This role would be well suited to someone looking for their first position within a legal firm, an individual who holds secretarial qualifications, a degree in Law (desirable), or someone with equivalent relevant professional experience.
Full training will be provided; however, a genuine interest in the legal profession and a willingness to learn are essential.
Key Duties:
- Scanning of daily incoming post and photocopying as directed by the Team Leader.
- Closing files using the standard office procedure.
- Carry out miscellaneous general office duties during the course of the day as reasonably requested.
- Ensure all photocopiers are stocked/supplied with paper.
- Check regularly and maintain stock levels of stationery.
- Project work including: ensuring our wills, deeds and file storage is maintained and kept tidy and in order and retrieving wills, deeds and files as required.
- Typing of information from manual documents or digital dictation and voice recognition as directed by the Team Leader.
- Collecting, opening and distributing Royal Mail post.
- Delivering/collecting by hand for/from other solicitors/nearby businesses.
- Franking outgoing mail,
- Any other ad-hoc duties.
- Generally assist reception staff as required:
- In providing reception cover as necessary including providing holiday cover,
- In organising refreshments for meetings,
- Answering calls
- Greeting clients
Essential Experience
- 5 x GCSE Passes at grade C or above.
- High level of competency in using Microsoft Office (Word, PowerPoint, Excel).
Desirable Experience
- Law Degree
- Experience of working in a law firm.
- Competent in using case management systems.
- Clear understanding of confidentially/Data Protection.
Skills, Competencies & Attributes
- Strategic thinker with hands-on delivery capability.
- Excellent interpersonal skills with ability to quickly establish and maintain good working relationships at all levels.
- Excellent communication skills both written and verbal.
- Strong analytical and data-driven decision-making capability.
- Able to work with diplomacy and assertiveness.
- Discrete with the ability to maintain high levels of confidentiality.
- Flexible and willing/able to travel to all offices.
- Proactive and positive attitude.
- Reacts well under pressure and is able to work to deadlines.
- High level of integrity and empathy.
- Team player.
- Sense of humour.
Why work at Chattertons:
Founded in 1856, Chattertons is one of the UK’s oldest and most respected law firms, proudly serving communities across Lincolnshire and the East Midlands. As a Top 200 law firm, we offer a comprehensive range of legal and financial services to individuals and businesses. Our commitment to excellence is matched by our dedication to local engagement - many of our team members actively contribute to the community as trustees, governors, and business advocates
Benefits:
Some of the great benefits that we offer are:
- Generous holiday entitlements
- Staff discount on legal fees and wealth management fees
- Income protection
- Life assurance at 3 x salary
- Salary Exchange Pension Scheme option
- Employee Assistance Programme
Chattertons recognises that it is essential to provide equal opportunities to all persons without discrimination. The Company has an Equality and Diversity Policy and this sets out the Company’s position on equal opportunity in all aspects of employment. This is available upon request.
Please refer to our privacy policy at https://www.chattertons.com/site/about/privacypolicy/ for information regarding how your personal data is processed
Job Type: Full-time
Work Location: In person
