Job Introduction
We are looking for organised and proactive Project Administrators to join our Education Service. This is an exciting opportunity to support a wide range of education initiatives that positively impact schools, colleges, early years settings, and learners across the city.
This is a Fixed Term Contract for 3 Years
The role
Working alongside senior leaders and reporting to the Business Manager, you will play a key role in ensuring the effective coordination and administration of projects, meetings, communications, and events that support educational outcomes for children and young people.
As the Project Administrator for Education, you will provide comprehensive administrative support to the Education Service, helping to ensure projects, meetings and communications run smoothly. You will manage diaries and Outlook calendars, monitor shared inboxes and respond to enquiries, and act as a key point of contact for schools, colleges, early years settings and other partners.
You will organise and support a variety of meetings by arranging venues, preparing agendas and meeting papers, taking accurate minutes, tracking actions and ensuring all documentation is circulated in a timely manner. You will also maintain up-to-date contact databases and membership lists for boards and partnership groups.
The role will involve producing a range of documents and reports using Microsoft Office applications, including spreadsheets, presentations, governance reports and educational bulletins.
We are looking for someone who is:
Highly organised with excellent time management skills, confident communicating with a wide range of stakeholders.
Able to build effective working relationships with education, health, and social care partners, proactive, adaptable, and solutions focused.
Experience engaging with stakeholders within the education sector would be advantageous.
Comfortable working independently and using their own initiative and also a collaborative team player.
Experienced in using Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
You will be educated to Level 3 and hold GCSE English and Maths at Grade C/4 or above (or equivalent). No specific professional qualification is required.
Please ensure that you read the full job profile attached for the details and expectations of this role, paying particular attention the section 'Who is the person' as you will need to refer to this when completing your Personal statement.
If applying as a secondment you will need permission from your current line to release you for this secondment. Please state you have this on your application form.
Working Arrangements: You will be required to work 2 days in the office each week or more depending on the business needs
Contact Details for an Informal Discussion: If you have any questions, or would like an informal discussion about the role, please contact Rachel McKeever on 023 9284 1705
Interview details: Interviews will be held on 12th August 2026 and will include a skills test
About Portsmouth City Council
Portsmouth City Council is a unique organisation, committed to making a difference, and is guided by core values that set who we are as people, what we stand for, and how we act.
We are committed to our values of respect, integrity, collaboration, inclusivity and being people-focussed. These values set out how we can contribute to the success of the council and our own success as individuals. Learn more about our values and behaviours.
Application process
We anonymise applications during application & shortlisting to ensure only relevant information is considered.
We strongly encourage candidates to add all Career and Education History to their application, as CVs are not reviewed as part of the shortlisting process.
As part of your application, we ask that you complete a personal statement, this statement is crucial and is where you must demonstrate how you meet the requirements of the job against each of the points described in the 'Who is the Person' points on the Job Profile using examples from your experience or transferable skills. This might be through qualifications or descriptive examples from your work / personal experience.
We are a disability confident employer and Armed Forces Covenant gold standard. More information can be found at Equality, diversity and inclusion - Careers portal
We are committed to offering an interview to all those candidates that qualify under our corporate commitments and meet the minimum criteria, however, for roles that receive a large number of applications, we will select the candidates that best meet the minimum criteria.
Please note: We reserve the right to close this vacancy early and begin interviews prior to the advertised closing date, should we receive a high volume of suitable applications. We therefore encourage early applications.
You will need to demonstrate that you have the Right to Work in the UK. No post will be offered without it. We are not able to offer sponsorship for this position.
Should you require any support in completing the application form please contact [email protected] or call the recruitment team on 023 92 616 800.
Safeguarding
Portsmouth City Council is committed to safeguarding and promoting the welfare of children, and young people, and expects all staff and volunteers to share this commitment. Every post is subject to PCC and Portsmouth Safeguarding Children Partnership safer recruitment procedures.
Disclosure and Barring Service (DBS) at Standard/Enhanced level will be required prior to any offer of employment and this post is exempt from the Rehabilitation of Offenders Act 1974. Please read the relevant DBS privacy notice before submitting any information.
