To provide proactive, confidential and professional administrative and personal assistant support to the Board Director and senior management team.
This role is central to the smooth running of the business, acting as a key point of contact for employees, customers, suppliers and stakeholders. The postholder will manage administrative functions, coordinate business activities, support communication and engagement initiatives, and help develop a positive, high-performing culture across the organisation.
This is a varied role requiring strong organisational skills, attention to detail, discretion, initiative and the ability to build positive relationships at all levels.
Main Responsibilities
Executive and Personal Assistant Support
- Proactively manage complex diaries, scheduling meetings and appointments efficiently.
- Coordinate travel arrangements, accommodation bookings and associated itineraries.
- Prepare meeting packs, board reports, presentations and supporting documentation.
- Attend meetings where required and produce accurate minutes and action logs.
- Manage incoming correspondence, emails and telephone enquiries on behalf of senior leaders.
- Act as a trusted point of contact between senior management and internal and external stakeholders.
- Ensure all confidential information is handled with absolute discretion.
Administration and Office Management
- Support the day-to-day administration and organisation of the business.
- Maintain accurate electronic and paper filing systems.
- Prepare documents, reports, spreadsheets and presentations to a professional standard.
- Coordinate visitor arrangements and provide a professional first impression to all visitors.
- Ensure meeting rooms, hospitality requirements and office facilities are organised effectively.
- Manage company correspondence and documentation controls.
Communication and Engagement
- Assist with internal communications and business announcements.
- Support the coordination and delivery of team briefings, business updates and company events.
- Develop engaging communication materials for employees and stakeholders.
- Promote positive employee engagement and reinforce company values and behaviours.
- Support initiatives designed to strengthen culture, communication and collaboration across the business.
People and Organisational Support
- Assist with recruitment administration, including advert preparation, interview scheduling and onboarding activities, ensuring compliance with GDPR requirements and the confidential handling of candidate and employee information.
- Support induction arrangements for new employees and visitors.
- Coordinate training records and assist with the organisation of development programmes.
- Work closely with managers to support employee engagement initiatives.
Promote consistent standards of professionalism and positive workplace behaviours.
Reporting and Business Support
- Produce accurate management information and reports.
- Maintain data and reporting systems with a high degree of accuracy.
- Assist with business projects and improvement initiatives.
Monitor actions and deadlines, ensuring timely completion and follow-up.
Key Challenges
- Managing multiple priorities in a busy business environment.
- Supporting senior leaders whilst maintaining exceptional attention to detail.
- Building strong working relationships across the organisation.
- Maintaining confidentiality when dealing with sensitive information.
- Working independently and proactively to identify opportunities for improvement.
Helping shape and strengthen the culture of a growing business.
We're Looking For
Essential
- Previous experience in a Personal Assistant, Executive Assistant or Senior Administrator role.
- Excellent diary management and organisational skills.
- Strong written and verbal communication skills.
- Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
- Experience preparing presentations, reports and management information.
- Ability to manage confidential information appropriately.
- Excellent attention to detail and accuracy.
- Strong interpersonal and relationship-building skills.
- Ability to prioritise workload and manage competing demands.
- Professional, adaptable and proactive approach.
Desirable
- Experience supporting Board Directors or senior leadership teams.
- Experience within construction or operational environments.
- Experience supporting recruitment and onboarding activities.
- Knowledge of HR systems and business administration processes.
- Experience helping to develop culture and behavioural improvement initiatives.
We'll Offer You
- A competitive salary
- Generous pension
- 25 days annual leave, plus bank holidays
- Life assurance
- Career and professional development
- Free onsite parking
- Employee assistance programme
- Cycle to work scheme
- Enhanced parental leave
- Employee discounts
- Plus more!
Invicta is a joint venture partnership between Brett Group and Nova Cement UK and has establishied a cementitious products terminal in the UK at Sheerness in Kent. The new company caters to the growing demand of low carbon products in the South East market.
Brett is the UK’s largest independently owned building materials Group with over 60 sites across the South, South East, East and Midlands and employing over 750 people.
With a reputation for excellence, we offer superb development opportunities to people keen to be a part of our continued growth. As an independent business we can offer real job satisfaction in an environment which encourages you to contribute, supports you in getting the job done and enables you to become part of a team that delivers building materials for big ideas.
Why Join Brett
- Our people are individuals, we value your input and support you in your professional development.
- We see our people as our greatest strength.
- We work hard to create inclusive environments.
- Grow your skills with ongoing opportunities – our business thrives when our people are at their best, we encourage and support ongoing learning and development.
Brett Group operates an Equal Opportunities Policy and monitoring. We are committed to promoting equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination in recruitment and employment. We take a zero-tolerance approach to any form of discrimination and are committed to acting professionally and fairly in all our relationships and business dealings. This is not only a legal requirement but is vital for our brand, reputation and the long-term success of our business.
Brett Group operates a preferred supplier list and does not accept agency CVs, unless specifically engaged to work on the role in writing by the People Team. Please do not forward CVs to our recruiters, employees or any other location with the Brett Group. Brett Group will not be responsible for any fees relating to unsolicited CVs or candidate profiles. Furthermore, Brett Group will only accept CVs submitted through our applicant tracking system, any and all CVs sent via email will be immediately deleted and shall not be subject to any agency terms or associated fees.
Should you wish to work with us now or in the future please email the recruitment team at [email protected]
