Personal Assistant to the Managing Partner & Senior Partner
Location: Charminster Office
Hours: Full Time or Part Time (5 days per week with an early finish, e.g. 3.00pm)
Start Date: ASAP
We are seeking a highly organised, professional and trustworthy Personal Assistant to provide dedicated support to our Managing Partner and Senior Partner, while also offering administrative assistance to our Operations Team.
This is an excellent opportunity for an experienced PA or senior administrator who enjoys working in a fast-paced professional environment and is confident managing a varied workload. Due to the nature of the role, discretion and confidentiality are essential.
Ellis Jones is a progressive and expanding law firm with over 180 employees across eight offices. We pride ourselves on providing a supportive working environment where our people can develop and thrive.
The Role
Working closely with the Managing Partner, Senior Partner and Operations Team, you will provide proactive administrative and secretarial support, helping to ensure the smooth and efficient running of key business functions across the firm.
Key Responsibilities
- Providing dedicated PA support to the Managing Partner and Senior Partner
- Diary management, including arranging meetings, appointments and managing key deadlines
- Audio typing and dictation
- Preparing, formatting and proofreading correspondence, reports and presentations
- Managing emails, telephone calls and messages on behalf of senior stakeholders
- Coordinating internal and external meetings, including preparing agendas and meeting papers
- Assisting the Operations Team with a variety of administrative tasks and projects
- Maintaining accurate electronic and paper filing systems
- Handling confidential and sensitive information with the utmost discretion
- Assisting with travel arrangements and event coordination where required
- Supporting wider administrative and operational activities across the firm
- Providing cover and support to colleagues as required
About You
The successful candidate will:
- Have previous experience as a Personal Assistant, Executive Assistant, Legal Secretary or in a similar administrative role
- Demonstrate exceptional organisational and time management skills
- Have excellent written and verbal communication skills
- Be highly proficient in Microsoft Office applications
- Be able to manage multiple priorities and work independently
- Have excellent attention to detail
- Be professional, proactive and adaptable
- Understand the importance of confidentiality and discretion when handling sensitive information
- Enjoy working collaboratively within a team environment
What We Offer
We offer a competitive salary and a comprehensive benefits package. At Ellis Jones, we place a strong emphasis on rewarding our people and continually review our benefits and wellbeing initiatives.
Benefits currently include:
- 31 days holiday including bank holidays (pro rata)
- Flexible working arrangements
- Option of a gym membership
- Additional pension contributions
- Additional holiday purchase options
- Healthcare Cashback Scheme
- Monthly Ellis Jones Day with complimentary breakfast
- Regular social, sporting and charity events
- A supportive and collaborative culture with opportunities for professional development
Our Values
At Ellis Jones, we are proud of our values and the culture they create. We are looking for someone who shares our commitment to professionalism, teamwork, integrity and excellent client service.
If you are interested in joining our team, please send your CV together with a covering letter or email that includes an example of how you have demonstrated one of our core values in either your professional or personal life.
Applications are encouraged as soon as possible as we are looking for the successful candidate to start ASAP
Ellis Jones is proud to be a signatory of the Armed Forces Covenant. As part of our commitment, we welcome applications from veterans and military spouses/partners and guarantee an interview to candidates who meet the criteria outlined in this job specification. Further information can be found on our website.
