We are seeking an experienced Document Controller/Office Administrator to join our dynamic SHEQ team You will be required to support the SHEQ Team through on-site inspections, audits and evaluations of practices and procedures, worker engagement, investigation and reporting, coaching workforce and supply chain, ensuring compliance with legislation and CDM Regulations 2015.
Job type: Full time
Working hours: 07:30 – 17:00 (Monday to Friday)
Site location: Head Office in Aston
Key responsibilities
- To coordinate the management system, communications, document control and record retention, certifications, ensuring compliance and conformance with legislation, standards, and internal branding requirements.
- Coordinate subcontractors approval activities (including orders, approved list, etc)
- To performance quality assurance of internal functions through internal auditing.
- Support Commercial with the preparation of client PQQs and the maintenance of a Tender Knowledge Bank and client portals
- Coordinate communications from SHEQ team (incl toolbox talks, management system updates, etc)
- To provide administration, coordination, and improvement project support to the SHEQ function (incl inspections, audits, reporting, action tracking)
- To engage and co-ordinate processes with the supply chain to ensure compliance and beneficial working relationships.
- Provide SHEQ advice and support for Head Office facility
- Support SHEQ Advisors with adhoc site inspection, investigations, and training.
- Conducting routine tasks and activities, whilst supporting improvement projects, and being responsive to requests arising
- Produce monthly reports including advice on compliance and conformance, supply chain issues, lessons learned, best practice sharing, new customer and legislative requirements, training needs, and options/solutions for action to address concerns arising.
- Evolve Guidance, Toolbox Talks, and Visual Posters to communicate SHEQ standards
- Liaise with other departments who have SHEQ and Sustainability contributions
- Work closely with other SHEQ Advisors to ensure maintenance of master bank of risk assessments & method statements, COSHH assessments, company environmental aspects assessment, legal & other requirements register, and use-ability of documentation.
- Undertake any other duties as required from time to time
Essential requirements
- IT literate
- Excellent communication skills both verbal and written
- Ability to raise awareness and improve safety culture
- Proactively lead and manage the HSE Management policies, procedures, and practices
- Ability to train and develop staff, improving their understanding and capabilities
- Ability to work in a pro-active, cooperative manner with client, contract, and site staff to improve performance and minimise non-conformances on site
Desirable qualifications & experience
- Knowledge of Health & Safety
- Document Control
What we offer
- Opportunity to work on high-profile infrastructure projects
- Supportive and collaborative team environment
- Career development and training opportunities
- Competitive salary and benefits package
Why Join McDermotts
McDermotts is a nationwide civil engineering and groundworks company based in Birmingham, supporting some of the largest construction companies across the length and breadth of the UK. Established in 1994, we’re a family-founded business that still operates with the customer focus and values we started with. Construction is our passion, and we believe that the industry can provide rich and rewarding experiences.
Our certifications include: CIOB, ISO 45001, ISO 9001, ISO 14001, ISO 50001, NHSS30, PQS Health and Safety SSIP, Achilles Building Confidence, Safe contractor, Construction Line, SMAS, Mission Zero and Considerate Constructors.
To ensure we continue to meet the needs of our customers and grow as a business, we continually look for new recruits to join our team. When you engage with McDermotts, you are not just joining a team, you become part of our family. Our culture is built around supporting each other and working together to achieve success.
Commitments to equality & diversity
- McDermotts is an equal opportunities employer, and we value diversity.
- All engagement is decided based on a qualifications, merit and business need.
- Applicants from outside the UK must have a suitable visa or the Right to Work in the UK to be considered for this job.
- Your shared personal information will be stored and shared by email or a printed copy with HR and hiring managers in relation to any open vacancy for which you wish to be considered.
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Ability to commute/relocate:
- Birmingham, West Midlands: reliably commute or plan to relocate before starting work (required)
Experience:
- Health & Safety: 2 years (required)
- Construction: 2 years (preferred)
- Document Control: 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
