Job title: Accounts Payable Assistant (Travel & Expenses)
Location: Birmingham
We’re looking for a proactive and collaborative individual to join our busy Finance team on a 12 months fixed term contract.
In this role, you’ll be working as part of the UK Accounts Payable and Global Expense Team assisting the UK Accounts Payable and Global Expense Manager, also supporting the other senior members of the team and actively helping in with the team workflow.
Key challenges of the role include maintenance of supplier accounts, gaining authorisation, recording and processing supplier invoices, dealing with supplier and internal client queries, and assisting the finance team with ad hoc duties.
What You’ll Be Doing
In this varied role, you will be involved in:
- Ensuring all invoices are promptly logged on receipt and duly authorised prior to processing
- Ensuring compliance with VAT regulations
- Correct allocation of expenses to budget holders
- Allocation of costs for the firm’s company credit cards
- Processing of employee expenses on a global basis
- Input of all invoices with particular attention being given to narratives (for analysis and reporting purposes)
- Close liaison with cashiers to ensure prompt payment of disbursements in accordance with the Solicitors Accounts Rules
- Maintenance of all static data (supplier addresses, payment terms, etc.)
- Overseeing all UK rechargeable disbursements incurred on behalf of clients
- Liaison with suppliers
- Reconciliation of supplier statements and monthly reconciliations.
- Processing of payment schedules and arranging cheques or BACS to suppliers for invoices which are due for payment, making sure that accounts and the supplier accounts reconcile
- Post disbursement costs onto the sales ledger (e.g. searches, copying, faxes etc.)
- Paying Experts and Counsels fees as required under SAR rules, checking and reconciling new invoices or fee notes, posting incoming invoices and Fee notes
- Ensuring that all Fee Notes are billed promptly
Ad hoc duties as required
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What We’re Looking For
We’re looking for someone who brings both experience and the right mindset:
- 3 years + experience in accounts payable or legal finance desired
- Working knowledge of Solicitors Accounts Rules preferred but not essential
- Experience in dealing with volumes of transaction processing
- GCSE (or equivalent) in Maths and English Language
- Thorough approach to complying with processes and authorisations
- Proven ability to work within a busy environment and meet frequent deadlines
- IT literate with a knowledge of Aderant and Excel preferred
- Accuracy and attention to detail
Good communication skills (written & oral)
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Why Join Us?
You’ll be part of a supportive team where your contribution is valued, and you’ll have the opportunity to develop your skills within a respected and collaborative Finance department. If you’re a dedicated Legal Cashier looking for a role that offers variety, responsibility, and a friendly workplace, we’d love to hear from you.
What happens next?
Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.
We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.
Our strength lies in our differences.
We are a top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It’s with different perspectives that we’ll find solutions to our clients’ most complex challenges. It’s how we’ll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.
Our Commitment
We are committed to recruiting and retaining the best talent and building an inclusive, fair and supportive workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.
We welcome applications from all suitably qualified candidates across jurisdictions. If you require reasonable adjustments, we will work with you to identify a suitable approach.
How to Apply
Applications are accepted via our recruitment portal only.
For an informal and confidential discussion about the role, please contact our in-house Talent Acquisition Advisor, Anwen Wallington:
LinkedIn : https://www.linkedin.com/in/anwen-wallington-36177ba1/
Email: [email protected]
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