An exciting opportunity has arisen for a ward clerk at Bedford Hospital.
The post is based in a clinical area of the Same Day Emergency Unit (SDEC) where you will have interaction with patients and relatives as well as staff based at Bedford hospital. You will be an organised, efficient and motivated individual who is flexible and adaptable within your work role to support the team in all aspects of ward administrative cover
To provide both a front line clerical service to clinical staff within the ward whilst also providing “front door” style support to patients and relatives during visits.
The post holder will also be responsible for ensuring accurate and timely inputting of patient level data into the relevant clinical systems for the capturing of admission, discharge and transfer of patients by strictly adhering to trust data quality, health records and information governance policies.
It is expected that the post-holder will manage their workload in an effective and efficient way and have a flexible approach to covering CCC and the role as it continues to develop with the ever-changing needs of the business.
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Covering a range of shift patterns ward clerks will provide a consistent and robust administrative support on the Same Day Emergency Care Unit
As the first point of contact, courteously and efficiently receive all face to face and telephone enquiries from staff, patients, carers and external agencies in relation to hospital admissions, appointments and general enquiries, ensuring that accurate records, both manual and electronic, are maintained and appropriate action is taken in a timely manner
Provides a ‘front door’ meet and greet service, answers the telephone and deals with enquiries from hospital staff and the public concerning admission, transfer and discharge of patients. Ensuring correct information is made available, recorded or passed on to the relevant patient or member of staff
Be responsible for the timely and accurate input of non-clinical patient related information on the hospital’s electronic systems ensuring systems are regularly monitored and kept up to date
To liaise with the data quality department to report any anomalies’ found in any patient data on the trusts clinical systems, highlighting errors or concerns
To ensure the information recorded on trust clinical systems are accurate and consistent, verifying patient demographics data against national systems for every attendance
Deal with telephone enquiries in a polite and courteous manner
Remain composed at all times
Show empathy when dealing with emotionally distressed patients
To undertake Trust mandatory training and to attend appropriate training courses identified by the manager as required
Be able to concentrate whilst working in a busy, potentially noisy environment
To maintain any paper based documentation on the ward relating to patients admission and discharge
In accordance with data protection and patient confidentiality principles, ensure patient health records are stored and located in a secure area and are not at any time left in a public area. Also to ensure patient records/names are not visible/are screened from view to members of the public/visitors during the working day
Prepare all relevant documentation for clinics, making sure patient labels are printed
Ensure PIMS system is fully maintained, all patient information up to date and clinics are appropriately cashed up
Ensure that the Reception area is well maintained at all times, this may involve liaison with Domestic and Estates departments
Arrange and document further clinical reviews or book follow-up clinic appointments
Arrange photocopying as required
Deal with daily internal and external post
Any other duties relevant to the area of work
Ensure notes are sent to coding within set time limits
To ensure clerical support to the department for all non-clinical duties
Work within clearly defined Standard Operational processes (SOPs)
To work with the Nursing and Medical team towards achieving the Key Quality Indicators as set out by the trust
Supervise stock control, undertake stock ordering and assist with annual stock take audit
Competent and able to manage Nerve Centre, excel spreadsheets, ICE, IPM and a net. Account
The list of responsibilities above, are key primary requirements for the role, however, additional duties may be required to ensure patient and employee safety is met
