Kennedys, a global law firm with offices throughout the US, is seeking a detail-oriented and proactive Legal Assistant join our New Jersey office. Our ideal candidate will have 3-5 years of experience in insurance defense/coverage litigation in all aspects of litigation including discovery, correspondence, court filings, calendaring, trial preparation and non-legal administrative support.
This is a hybrid position, requiring a minimum of 3 days on-site in our New Jersey office.
Key Responsibilities
Provide comprehensive legal support to 4 or more litigation attorneys, including organizing and maintaining electronic files, managing calendars, preparing expense reports, drafting, and proofreading documents, processing invoices, arranging travel, and coordinating meetings and appearances
Draft and proofread legal correspondence, pleadings, and other legal documents with high accuracy and attention to detail
Manage attorneys' calendars by efficiently scheduling appointments, court dates, and meetings; coordinate with clients and witnesses for in-person appearances; and arrange all related services, including conference room bookings, security access, court reporters, and interpreter
Thorough working knowledge of and experience filing within the Federal and New Jersey court systems; Experience in New York court systems a plus
Execute New Jersey eCourt filing procedures, ensuring compliance with legal protocols and deadlines
Ability to create Table of Authorities and Table of Contents
Manage e-court notice download and indexing, calendar of court notice deadlines and appearances
Provide general administrative assistance, such as time entry, travel arrangements, expense reports
Required Experience
3-5 years of experience in litigation and insurance coverage
Proficiency with Microsoft Office Suite (advanced Word, Excel and Outlook)
Excellent organizational skills and exceptional proofreading skills and a meticulous eye for detail
Proactively identify and solve problems before they escalate
Perform ad-hoc tasks and projects as assigned by senior management
Utilize strong technical skills to streamline administrative processes and enhance efficiency
Work with a sense of urgency and prioritize tasks to meet deadlines effectively
Ability to manage multiple tasks simultaneously and prioritize effectively
Ability to turn work around in an efficient manner with minimal errors is required
Strong written and verbal communication skills
Effective communication skills and ability to proactively manage assignments
Reliable with a strong work ethic and professional demeanor
The annualized salary range for this role is $70,000-$85,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.
FLSA Status: Non-Exempt
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
