Do you love keeping things organised and running smoothly behind the scenes? We're looking for a friendly and efficient Venue Coordinator to support our team of passionate Membership Recruiters (Charity Fundraisers). In this part-time role, you'll play a key part in ensuring our fundraising teams have access to high-quality venues and events across the region.
You'll work between 24 and 30 hours per week across 5 days, with some flexibility around start and finish times, and provide remote "on-call" support one weekend per month to help manage any urgent venue issues.
The salary for this role ranges from £15,859.66 to £19,824.57 per annum, depending on hours worked, and is based on a full-time equivalent (FTE) salary of £24,780.71. In addition, there is a performance-related bonus ranging from £1,750 to £5,050 per year. If you're someone who enjoys variety, values nature and thrives in a busy, purpose-driven environment, we'd love to hear from you.
What you will do as a Venue Coordinator
- Source, book and assign high-quality venues and events for fundraising teams across designated regions.
- Keep the database up to date daily, ensuring all information is accurate and reliable.
- Build and maintain strong relationships with venue partners.
- Evaluate venue performance using feedback and results to inform future bookings.
- Handle on-the-day venue issues, arranging alternative locations quickly when required.
- Produce monthly schedules within agreed deadlines.
- Liaise with the Institute of Fundraising as required.
- Occasionally travel to support event set-up and logistics.
- Coordinate with Membership Recruiters regarding their schedules and planned events.
- Plan and coordinate recruiter schedules, including annual leave, sickness and other absences.
About You
- You have excellent attention to detail and can ensure all booking information is accurately maintained on our cloud-based Salesforce CRM system.
- You possess strong organisational and communication skills.
- You have excellent IT skills, with significant experience using Microsoft Office packages and databases.
- You have strong people skills and are tactful, diplomatic and confident when negotiating.
- Experience of event or venue booking is desirable.
- You are flexible and able to adapt quickly and calmly within a fast-changing environment.
- Due to the remote location of our office, a full driving licence and access to a car are essential.
- We are ideally looking for someone based locally to our office near Bicester, or within reasonable travelling distance, to support the in-person requirements of the role.
About Us
- Wildlife Fundraising (Central) Limited (WFC) is a not-for-profit company wholly owned by a group of Wildlife Trusts.
- The Wildlife Trusts is a federation comprising 46 Wildlife Trusts and a central charity, the Royal Society of Wildlife Trusts. Together, they work across the UK to bring wildlife back, inspire people to take meaningful action for nature and create an inclusive society where nature matters.
- Our fundraisers work at pre-arranged venues and events across Essex, Hertfordshire, Berkshire, Buckinghamshire, Oxfordshire, Warwickshire, Leicestershire, Lincolnshire, Nottinghamshire and Yorkshire.
To apply for the Venue Coordinator position, please submit your CV and a covering letter detailing your interest in the role and relevant experience.
The deadline for applications is 31 August 2026.
Job Types: Part-time, Permanent
Pay: £15,859.66-£19,824.57 per year
Benefits:
- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Work from home
Application question(s):
- Do you have experience in booking or coordinating venues or events?
- Do you have experience using CRM systems (e.g., Salesforce) or managing databases?
- Are you happy to occasionally travel, including longer distances, to support event setup and logistics when needed?
- Why is protecting wildlife and nature important to you, and how does that connect with your interest in this role?
- Please state your home address town and postcode.
- This role requires a fixed working pattern of between 24 and 30 hours per week, worked across 5 days. Please state the fixed number of hours you would be available to work each week within this range.
Licence/Certification:
- UK driving licence and access to a car? (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Bicester OX25 1TW
