Office Administrative Assistant
Company: GinSenLocation: Hammersmith, West London
Employment: Full-Time – 5 days per week\*Salary:* £28,500–£30,000 per year + Bonus
English Requirement: IELTS 6.5 or equivalent level of English proficiency
Talented university graduates and recent graduates are very welcome to apply.
About GinSen
GinSen is an established Traditional Chinese Medicine and wellness company based in London, with many years of experience providing professional health and wellbeing services.
As our business continues to grow, we are looking for an organised, reliable and proactive Office Administrative Assistant to work closely with the Company Manager and support the day-to-day administration of the business.
This is a varied and responsible role covering office administration, recruitment, HR support, payroll preparation, staff scheduling and clinic operations. It is particularly suitable for someone who is well organised, enjoys working with people and is keen to develop broader business administration and management skills.
Key Responsibilities
· Assist with recruitment, including posting job advertisements, reviewing applications, arranging interviews and communicating with candidates.
· Prepare and maintain employee records, HR documents, contracts and new starter/onboarding documentation.
· Maintain accurate records of staff holidays, sickness absence, attendance and other employee information.
· Collect and organise staff working hours, timesheets and attendance records for payroll preparation.
· Prepare, maintain and update staff rotas, and assist with arranging staff cover when required.
· Organise and maintain company documents, Excel spreadsheets, electronic files and administrative records.
· Respond to routine emails and assist with general internal and external communications.
· Support the smooth day-to-day administration and operation of the clinics.
· Assist the Company Manager with other administrative, HR and operational duties as required.
Who We're Looking For
We would like to hear from candidates who:
. A bachelor’s degree or postgraduate qualification
· Have strong organisational and time-management skills.
· Are responsible, reliable and able to work with attention to detail.
· Are careful and accurate when handling documents, records, figures and staff information.
· Are confident using Microsoft Word, Excel, email and general office systems.
· Can manage multiple responsibilities and prioritise tasks effectively.
· Can handle employee, personal and confidential company information professionally and discreetly.
· Have good written and verbal communication skills.
· Are able to communicate and coordinate effectively with colleagues, candidates and external contacts.
· Can work independently, use initiative and solve routine problems.
· Are willing to learn, develop new skills and take on greater responsibility over time.
· Have English proficiency equivalent to IELTS 6.5 or above.
Previous experience in office administration, HR, recruitment, payroll support, healthcare or clinic administration would be an advantage, but we also welcome applications from capable and motivated recent university graduates who demonstrate strong organisational ability and a willingness to learn.
Why Join GinSen?
This position offers more than routine office administration. You will work closely with the Company Manager and gain practical experience across several important areas of business management.
You will have the opportunity to develop hands-on skills in office administration, HR, recruitment, payroll preparation, staff management, scheduling and clinic operations.
For a motivated candidate, this is an opportunity to develop broader administrative and management experience while building a career within an established London healthcare and wellness business.
What We Offer
· £28,500–£31,000 annual salary + bonus, depending on experience and ability.
· Full-time position working 5 days per week.
· Training and support to develop your administrative, HR and management skills.
· Practical experience across different areas of business operations.
· Opportunities to take on greater responsibility and career development as your skills and experience grow.
· A professional working environment within an established London health and wellness company.
How to Apply
Please send:
Your CV + a short personal introduction
Your introduction should briefly explain:
· Your relevant experience and skills.
· Your educational background.
· Why you are interested in the Office Administrative Assistant position.
· Why you would like to join GinSen.
Email: Subject: Office Administrative Assistant Application – [Your Name]
GinSen – Hammersmith, West London
Pay: £28,500.00-£31,054.47 per year
Benefits:
- Company pension
- Employee discount
Work Location: In person
