Overview:
YES| Your Event Solutions, an ALTOUR Company At YES, we believe in the power of live experiences to connect people, inspire action, and move businesses forward. As a leading global meetings and events agency, we don’t just plan events, we craft extraordinary moments that align audience emotion with business strategy.
We’re building a team of ambitious, curious, and creative professionals who thrive on collaboration and challenge. From global conventions to high-impact training sessions, our work is diverse, fast-paced, and deeply rewarding.
As part of the ALTOUR family and backed by over 1,000 industry professionals worldwide, YES combines the spirit of a dynamic agency with the strength and innovation of a global leader.
Our culture is built on continuous improvement and mutual empowerment - where ideas are welcomed, development is championed, and success is shared. Whether delivering in-person, virtual, or hybrid experiences, we’re united by a single goal: to help our clients connect with their audiences in unforgettable ways. Click here for more information about Yes| Your Event Solutions.
Responsibilities:
JOB OVERVIEW
This position is to execute venue sourcing efforts for low to medium complexity meetings and events for clients in a manner that promotes achievement of client business objectives.
This role will focus on strategic sourcing of hotels and venues, including contract negotiations and tracking of cost savings to clients with a focus on client strategic business objectives and financial constraints (among other requirements). This role will collaborate with the designated Meeting Planner for the program to ensure smooth delivery and hand-off sourced venues for execution.
This role has strategic importance and high accountability as, by driving the venue selection process, it lays the foundation for client satisfaction, overall meeting / event quality, and financial performance. A successful individual in this role will demonstrate both excellence in execution and high-quality strategic mindset centered on client business objectives.
LOCATION
This is a UK hybrid role with the primary base being our Halifax, Yorkshire office
RESPONSIBILITIES
Lead execution of venue sourcing efforts for low to medium complexity client meetings and events with a focus on client satisfaction and achievement of client strategic business objectives (85%)
Strategic Advisor for project venue selection and sourcing:
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Serve as “strategic business ally” for client, including defining meeting objective, understanding strategic business goals
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Incorporate client strategic business goals into sourcing processes to deliver significant client value
Ownership of sourcing strategy execution:
- Leverage Cvent and other venue sourcing tools to source proposals from venues through RFP processes
- Conduct site inspections per client requests and Operations Manager and pending Senior Director, U.S. Operations approval
- Negotiate with venues to drive value for ALTOUR and client strategic business objectives
- Facilitate venue contracting process in accordance with ALTOUR standards and client interests and practices
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Facilitate seamless hand-off to designated Meeting Planner for program to ensure knowledge transfer of client strategic business objectives and venue considerations
Ensure accurate data input and project record keeping
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Manages day to day maintenance of client budget from venues to provide accurate understanding of venue expenses for each project
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Provide inputs at the direction of U.S. Operations and Global Financial Operations to facilitate financial close of project
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Ensure project-level inputs in ALTOUR Cvent platform and other key internal systems used by ALTOUR are accurate and are to the specifications of U.S. Operations and Global Business Intelligence Leadership
Continuously educate self and teammates on key trends in venues, sourcing practices, and client service (10%)
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Participate in vendor-supported education opportunities to enhance destination knowledge and build institutional knowledge at approval of Operations Manager and Senior Director, U.S. Operations. Examples include familiarization trips, educational seminars and/or receptions.
- Remain up-to-date on supplier relations contracts managed by the Global Sales Administration team
- Serves as source of knowledge in venue identification, contract negotiation, and other areas of sourcing as needed
Support development of positive team culture at ALTOUR (5%)
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Incite enthusiasm and influence, motivate and persuade teammates to achieve desired outcomes and overall business goals
Qualifications:
REQUIREMENTS
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No less than 3 years of related experience in the meeting and events industry with sourcing focus
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Detailed understanding of meeting and incentive planning with focus on sourcing
- Ability to incorporate client strategic business goals throughout sourcing process
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Proven ability to work on multiple tasks and prioritize effectively while managing multiple projects
- Keen attention to detail and ability to work well under pressure
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Ability to engage with key client stakeholders and C-level executives with high level of professionalism and focus on client strategic business goals
- Strong negotiation skills and ability to maintain strong, collaborative relationships with clients, vendors and internal team members
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Work independently as well as collaboratively within a team environment
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Enthusiasm for developing others to improve performance
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams
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[Preferred] Competency in leveraging Cvent for sourcing (e.g., RFPs, contract negotiations, etc.)
PAY AND BENEFITS
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Competitive salary and discretionary management bonus plan
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25 days annual leave plus bank holidays
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Hybrid working options
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Medicash Health Plan
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BUPA Dental Plan
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Life assurance
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Wellbeing and Employee Assistance Programmes
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Group Income Protection cover
Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.
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