About our company
We are a long-established, specialist engineering and manufacturing business supplying precision components to a diverse set of industries, including packaging, converting, and print. As we enter a new phase of growth under forward-thinking leadership, the company is investing in modernising systems, strengthening operations, and building a resilient team to support scale. With a focus on quality, reliability, and customer service, we are creating a more streamlined, collaborative, and future-fit organization.
This is an exciting time to join the team as we evolve our structure and improve the way we work — offering strong long-term stability and development potential.
Role purpose
Own and improve the day-to-day supply chain, job control, purchasing and dispatch administration so that work flows cleanly from customer order to released job card, to purchased materials, to shipped goods. This role is hands-on: you will both run key admin processes and redesign them (digitally) to support business growth.
Key Points
- Located in Havant
- On-site MON to FRI from 08:30h to 17:00h (40 hours per week)
- Permanent, Full-time
- Reporting to the Managing Director
- £30,000 to £35,000, depending on experience
Why this role is a great opportunity
- The chance to define and shape business processes and directly impact business growth.
- Meaningful impact: faster job flow, better supplier performance, and clean, findable documentation.
- Direct reporting line to the Managing Director with real autonomy to make decisions and improvements.
- A practical “muck-in” environment—everyone helps when needed.
Key responsibilities
While the responsibilities are varied and may seem challenging, this role will have the full support of our Managing Director and the whole team. The right person will be given the opportunity to make changes and grow.
Purchasing & supplier coordination
- Select, manage and develop suppliers
- Lead Procure-to-Pay function and supplier engagement activities
- Raise purchase orders (POs) and place orders for materials and consumables.
- Chase supplier confirmations, manage lead times, and follow up deliveries.
- Maintain supplier records and basic pricing history.
- Spot supply risks early and propose practical mitigations.
Process improvement & change delivery
- Map current processes, identify bottlenecks, and implement practical improvements.
- Define simple KPIs (e.g., job register accuracy, PO turnaround time, on-time dispatch) and report progress to the Managing Director.
- Drive adoption: train colleagues on any new process so it sticks.
Document control & knowledge capture
- Create a simple, consistent filing structure for drawings, job packs, supplier docs, and shipping docs (scan and file digitally).
- Create and maintain straightforward SOPs/checklists so knowledge is shared and repeatable.
- Improve document hygiene (naming, version control, location) so information is easy to find.
Order processing & job control
- Maintain the Job Register (currently in Excel) as the single source of truth until the ERP is fully implemented.
- Create and release job cards for engineering/drawing and production.
- Track job status, chase actions, and keep stakeholders updated.
- Support repeat order processing and quoting where required.
Shipping, delivery notes & export paperwork
- Prepare shipments and book couriers.
- Produce Delivery Notes and maintain shipment records.
- Prepare export documentation where applicable.
- Close out jobs cleanly in the Job Register once dispatched.
What good looks like (first 3–6 months)
- Job Register is accurate, current, and trusted by engineering and production.
- Job cards released quickly and consistently, with fewer avoidable clarifications.
- Purchasing is proactive: fewer line-stops due to missing materials/consumables.
- Dispatch runs smoothly with clean Delivery Notes and traceable shipment records.
- A simple shared filing system is in place, and core processes have short SOPs/checklists.
Skills and experience
Essential
- Experience in a manufacturing, engineering, or technical environment (2–5 years preferred).
- Strong admin discipline: accurate data entry, organised filing, and follow-through.
- Purchasing experience: Selecting and developing suppliers, raising POs, supplier chasing, lead-time management.
- Comfortable working from technical information (drawings, part numbers, specifications).
- Confident communicator—able to push politely and get things done.
Desirable
- Experience with job tracking/job cards (ERP/MRP or spreadsheet-based).
- Understanding of machining or engineered products (helpful but not essential).
- Experience improving processes and documenting simple SOPs.
Benefits
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Free parking
We are looking forward to receiving your application.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
Work Location: In person
