Job Description – Service Operations Manager (South East & London City)
Business Unit: Service
Reports To: Service Director
Region: South East & London City
Direct Reports: Lead Engineers, Small Works Managers, Service Coordinators
Position
Learnd is looking for a Service Operations Manager who will be responsible for the operational leadership, technical performance, and service excellence across Learnd’s South East & London City regions.
The position leads a multi‑disciplinary operational structure:
- Lead Engineers, who are responsible for frontline engineers, technical quality, and first‑level leadership support.
- Small Works Managers, who own complex remedial works and smaller BMS projects.
- Service Coordinators, who provide administrative, scheduling, and customer interface support.
The Operations Manager ensures that service delivery is efficient, safe, customer‑focused, and commercially strong, while driving continuous improvement and technical development across all engineering teams.
Key Objectives
- Deliver regional service performance in line with annual budgets and operational plans.
- Maintain high levels of customer satisfaction, minimising repeat visits and improving first‑time fix rates.
- Ensure consistent technical quality, engineering standards, and compliance across both regions.
- Lead a structured governance process for BMS service delivery, remedials, and small works.
- Strengthen collaboration between engineering teams, service coordination, and contract delivery functions.
- Support year‑on‑year contract growth and reduction of controllable contract attrition.
Regional Operational Leadership
- Provide day‑to‑day operational leadership across South East & London City engineering teams.
- Ensure Lead Engineers are effectively managing engineers, technical escalations, site quality, and customer interface.
- Maintain oversight of engineering headcount, skills mix, resource planning and regional capacity modelling.
- Monitor and lead performance across reactive tasks, PPM delivery, remedials, and remote interventions.
Line Management & Team Development
- Directly manage Lead Engineers, Small Works Managers, and Service Coordinators, ensuring clear expectations, regular feedback and structured 1:1s.
- Support Lead Engineers in coaching and developing engineers, conducting performance reviews, and maintaining training/compliance records
- Promote a culture of ownership, accountability, and collaboration across the regional teams.
- Ensure all staff operate in accordance with Health & Safety legislation and internal procedures.
Technical Delivery & Quality Assurance
- Ensure engineering delivery meets BMS technical standards across commissioning, fault finding, graphics, networking and integration.
- Support Lead Engineers with complex technical escalations and system troubleshooting.
- Oversee quality assurance processes, ensuring accurate documentation, site asset records, and “as fitted” information.
Commercial & Financial Management
- Own the operational inputs to regional P&L performance, including labour utilisation, subcontractor spend, and margin control.
- Ensure Small Works Managers deliver variations, remedials and small projects profitably and in line with company processes.
- Review and approve field quotations and monitor their conversion rates.
- Support Sales and Account Management teams with technical scoping and pricing where required.
Customer & Stakeholder Engagement
- Act as a senior escalation contact for key customers within the region.
- Build long‑term operational relationships to strengthen retention and contract longevity.
- Attend customer reviews, presenting KPI performance, improvement actions, and operational insights.
- Ensure customer complaints are addressed promptly, transparently, and effectively
Service Coordination & Scheduling Oversight
- Ensure the service coordination team maintains accurate scheduling, call logging, engineer diaries, and customer communication.
- Support the continued centralisation and optimisation of the coordination function
- Ensure documentation, reports, timesheets and remedial quotes are received, processed, and filed promptly.
Cross‑Functional Collaboration
- Work closely with the Projects teams to ensure smooth handover, commissioning support and post‑project integration into service.
- Partner with the ROC for remote diagnostics, triage, and first‑line support, maximising “remote-first” service outcomes.
- Collaborate with regional supervisors, customer teams, and external contractors to ensure coordinated site activity.
Required Skills & Experience
- Strong operational management experience within BMS, HVAC, or building controls.
- Proven ability to lead multi‑tier engineering structures through Lead Engineers or Supervisors.
- Experience overseeing small works, remedials or minor projects within a service environment.
- Strong technical background in BMS systems, networking fundamentals, and controls strategies.
- Excellent organisational, communication, and decision‑making skills.
- Ability to analyse operational performance and drive continuous improvement initiatives.
- High level of customer focus, integrity, and commercial awareness.
Compensation & Benefits
- Competitive Salary plus benefits and pension scheme.
- Company Vehicle - Electric or Hybrid Vehicle
- Death in Service Policy.
- UK Healthcare cash benefits.
- Enhanced Sick Pay Policy.
- Enhanced Maternity, Paternity, Shared Parental, and Adoption Leave Policies.
- Cycle-to-Work Scheme
Duties:
The Service Operations Manager ensures the delivery of a highly professional, compliant, and financially robust service operation. They lead the engineering, coordination, and small works teams to provide an exceptional customer experience and support the growth of the South East & London City regions.
